Final
STAFF SUMMARY OF MEETING

CAPITOL BUILDING ADVISORY COMMITTEE

Date:07/15/2011
ATTENDANCE
Time:01:30 PM to 03:16 PM
Eddins
X
Green
E
Place:SCR 354
Hoeft
E
Lee
*
This Meeting was called to order by
Markwell
X
Georgianna Contiguglia
Nichols
E
Nunnally
X
This Report was prepared by
Patterson
*
Jennifer Thomsen
Sill
X
Stephens
E
Newell
X
Contiguglia
X
X = Present, E = Excused, A = Absent, * = Present after roll call
Bills Addressed: Action Taken:
Approval of Minutes
Election of Chair and Vice-Chair
Tour Desk Sales and End-of-Year Fund Balance
Controlled Maintenance Update for Capitol
Senate Stained Glass Windows
Creative Capitol
Portrait of President Obama
Art in the Capitol Database
FY 2010-11 Report
Dome Fundraising Quarterly Report
Other Business		-
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01:31 PM -- Call to Order and Approval of Minutes

The meeting was called to order by the chair, Ms. Georgianna Contiguglia. The summary of the April 15, 2011, meeting was approved.

BILL:Approval of Minutes
TIME: 01:32:24 PM
MOVED:Eddins
MOTION:Moved to approve the summary of the committee's April 15, 2011, meeting. The motion passed without objection.
SECONDED:Newell
VOTE
Eddins
Green
Excused
Hoeft
Excused
Lee
Excused
Markwell
Nichols
Excused
Nunnally
Patterson
Excused
Sill
Stephens
Excused
Newell
Contiguglia
Final YES: 0 NO: 0 EXC: 6 ABS: 0 FINAL ACTION: Pass Without Objection


01:32 PM -- Election of Chair and Vice-Chair

Prior to the election of a chair and vice-chair, Ms. Contiguglia introduced Mr. Kevin Patterson, who the Governor has appointed to the advisory committee.

Ms. Diann Sill nominated Ms. Contiguglia to continue to serve as chair of the committee.


BILL:Election of Chair and Vice-Chair
TIME: 01:34:09 PM
MOVED:Sill
MOTION:Moved to elect Ms. Contiguglia as chair of the committee for fiscal year 2011-12. The motion passed without objection.
SECONDED:Eddins
VOTE
Eddins
Green
Excused
Hoeft
Excused
Lee
Markwell
Nichols
Excused
Nunnally
Patterson
Sill
Stephens
Excused
Newell
Contiguglia
Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

01:34 PM

Ms. Contiguglia nominated Senator Newell to serve as vice-chair of the committee.
BILL:Election of Chair and Vice-Chair
TIME: 01:35:00 PM
MOVED:Contiguglia
MOTION:Moved to elect Senator Newell as vice-chair of the committee for fiscal year 2011-12. The motion passed without objection.
SECONDED:Nunnally
VOTE
Eddins
Green
Excused
Hoeft
Excused
Lee
Markwell
Nichols
Excused
Nunnally
Patterson
Sill
Stephens
Excused
Newell
Contiguglia
Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

01:35 PM -- Tour Desk Sales and End-of-Year Fund Balance

Ms. Betsy Holdredge, Legislative Council Staff, discussed tour desk sales and the end-of-year fund balance. She provided a handout (Attachment A). She explained that the FY 2010-11 ending balance in the fund is $10,904. She explained that information about sales of specific items may be found in the handout. Ms. Holdredge said the total revenue for FY 2010-11 was $10,529, an increase over FY 2009-10 revenues. She said the total expenses were $16,354, which included the replenishment of the symbols and emblems brochure.

Attachment A.pdf

Senator Newell asked whether there are items that should be removed from or added to the sales inventory. Ms. Holdredge noted that the tour desk staff recommends that Capitol t-shirts no longer be stocked as they do not sell well. Ms. Contiguglia explained why the inventory is limited, and noted that the cafeteria store in the basement has recently begun to carry more souvenir items.

Ms. Contiguglia asked for a graph of revenue and expenses over the years, which Ms. Holdredge offered to provide.


01:41 PM -- Controlled Maintenance Update for Capitol

Ms. Kori Donaldson, Legislative Council Staff, described the Capitol building controlled maintenance project approved by the Capital Development Committee (CDC) in FY 2010-11. She provided a handout describing the project, which is a critical needs plumbing assessment (Attachment B). Ms. Donaldson explained that the State Architect is responsible for assessing controlled maintenance needs, and the most severe needs are categorized as level 1 projects. She noted that very few level 1 projects were funded in FY 2010-11, saying just 16 out of 120 projects were funded, at a cost of a little over $10,000,000. Ms. Donaldson explained that the CDC usually looks at controlled maintenance requests in December. Ms. Contiguglia noted that there is a lot of need, but not much money. Senator Newell asked for clarification of the process, which Ms. Donaldson provided, talking about the current replacement value of the state's capital inventory. Conversation about the process between Senator Newell and Ms. Donaldson ensued. Ms. Contiguglia provided additional clarification, explaining how projects are categorized. Ms. Sharon Nunnally asked for further information on the critical needs plumbing assessment and repair project described by Ms. Donaldson.

Attachment B.pdf


01:49 PM

Mr. Lance Shepherd, Architect, Division of Central Services, came to the table to respond to specific questions about the critical needs plumbing assessment and repairs. Mr. Shepherd explained what the assessment would provide in terms of cost estimates and information about damage to the plumbing systems. Ms. Sill asked who would do the assessment and how the contractor would be chosen. Mr. Shepherd responded, explaining the process depends upon the scope of the project. Mr. Richard Lee noted that Capitol Complex does not have staff to perform major projects.


01:53 PM -- Senate Stained Glass Windows

Mr. Shepherd returned to the table to talk to the committee about issues related to the stained glass windows in the Senate chambers. He explained that the stained glass windows in the Senate are valued at more than $250,000 per window. He said the condition of the dome stained glass will be looked at as a part of the dome project, while the other windows go on to the "wish list" for assessments. He said that due to money concerns, the Department of Personnel and Administration is reactive rather than proactive -- fixing things if they are broken. Mr. Shepherd talked about the history of the Senate windows, noting that they block access to the south portico.

Ms. Cindi Markwell said the windows should not be moved without making needed repairs. Ms. Contiguglia asked for information about the need for access to the portico, and Ms. Markwell responded, saying that access is not necessary, but desired. Ms. Contiguglia expressed concern about moving the windows. Mr. Shepherd said the House has a similar portico, and it is used frequently. Ms. Sill asked for clarification about portico access, expressing concern that access is through a window, rather than a door. Ms. Marilyn Eddins talked about how the House portico is used and explained how it is accessed through a window. The committee discussed these issues at length. Ms. Donaldson clarified that the portico is not a public area. Mr. Shepherd noted that there originally was a door in the Senate that provided access to the portico, but it was bricked over. Senator Newell asked why people are going out to the portico. Ms. Eddins responded that legislators take visitors out for the view.

Ms. Contiguglia asked whether there is a building project prioritization or assessment similar to the dome or plumbing assessment. Mr. Lee responded that Capitol Complex identifies needed projects on a yearly basis. He said there are about $150,000,000 in projects on the list, and they are prioritized with life-safety concerns at the top of the list. Mr. Shepherd said that in 1997 or 1998 there was an assessment that identified $120,000,000 in need, and life safety related projects were done first. That three-year project, he said, turned into a much more expensive six-year project.


02:05 PM

Mr. Shepherd provided an update on the geothermal project, saying the second well will be drilled in August and that the HVAC systems in the Capitol will be updated and extended to the House and Senate chambers. He explained that the second well will be in the northeast quadrant of the Capitol grounds. He reported that flows in the existing well have been good. Ms. Eddins asked how long the northeast quadrant will be closed. Mr. Shepherd provided information about the loss of parking access while the second well is drilled. He also discussed the loss of parking due to the dome project. The committee discussed the parking loss impact of both projects.


02:10 PM -- Creative Capitol

Ms. Jil Rosentrater, Colorado Creative Industries, provided an update on the Creative Capitol exhibitions. She described the current exhibit and the upcoming exhibit, which will highlight works by faculty members from the higher education institutions in the state.


02:14 PM -- Portrait of President Obama

Ms. Rosentrater described the process of working with Ms. Sarah Boardman, who painted the portrait of President Obama, which has been hung in the Gallery of Presidents in the third floor rotunda. She noted that $12,900 was raised, and after paying Ms. Boardman and the administrative fees associated with holding the funds, $2,410 was left, which was used to purchase frames to be used for future presidential portraits. She noted that $167 remains, which may be used to purchase a plaque for the portrait.

Ms. Sill mentioned that Ms. Boardman created a video of the painting process. Ms. Jennifer Thomsen, Legislative Council Staff, confirmed that Ms. Boardman provided a copy of the video to staff, and the committee discussed how the video might be used. (Note: The video has since been provided to Visitor Services staff who will display it on a video monitor in Mr. Brown's Attic.)

Ms. Contiguglia commented on working with Ms. Boardman, noting it was an easy and delightful process.


02:19 PM -- Art in the Capitol Database

Ms. Donaldson reminded the committee that she has created a database to track information about art in the building and on the grounds. Ms. Donaldson displayed the database and explained the information it contains.


02:29 PM -- FY 2010-11 Report

Ms. Thomsen described the report of the committee's fiscal year 2010-11 activities (Attachment C). Ms. Contiguglia asked that two appendices be added: 1) a list of Creative Capitol Exhibits; and 2) the end-of-year sales and fund balance report.

Attachment C.pdf

Ms. Sill asked about the status of the Enos Mills sculpture. Ms. Contiguglia provided some background information on the sculpture and said the donating artist was asked to return to the committee if she raises the funds for the casting and placement of the sculpture.


02:36 PM -- Dome Fundraising Quarterly Report

Mr. Jim Hare, Colorado Preservation Inc (CPI), came to the table to respond to questions about the Share in the Care quarterly fundraising report (Attachment D). Ms. Contiguglia reminded the committee that there is a task force that reviews sponsorships, and noted that CPI has written guidelines regarding sponsorships.

Attachment D.pdf

Ms. Contiguglia asked for an update on the status of fundraising. Mr. Hare responded, describing a sponsorship of $25,000 from the Colorado Mining Association. He provided information about the in-kind media partner gifts. Mr. Hare provided background information on how CPI will be compensated for raising money, and talked about the public service announcements that were recently filmed that will run on television. Mr. Hare said there is a significant amount of interest from the corporate community in the state. He said CPI transferred $69,000 to the state for the project in June. He clarified that public donations are not subject to CPI's administrative fee, and said the campaign deficit -- about $60,000 -- is being funded by CPI.


02:42 PM

The committee viewed the two public service announcements. Mr. Hare explained that while the public service announcements focus on the text messaging campaign, every time there is coverage about the text campaign, traditional donations increase. Mr. Hare responded to questions about the report. Committee members expressed concern about the listing of phone numbers on the report, and suggested that a total text campaign donation amount be reported, rather than the individual phone numbers from which the donations came.

Senator Newell asked whether there are fundraising benchmarks in place. Mr. Hare responded, explaining that the State Historical Fund (SHF) is funding the dome repairs, but that CPI will back-fill the SHF expenditures. Ms. Contiguglia provided clarification about corporate grant cycles, noting that the campaign is now synched with these cycles. Ms. Donaldson explained that a piece of legislation passed in the 2011 session allows the historical fund to be paid back in later years. Ms. Sill asked for clarification of funding, expressing concern that corporations will be unlikely to donate if they are aware that the SHF will pay for the project in the absence of donations. Mr. Hare responded, talking about the importance of SHF grants to local communities.


02:54 PM

The committee discussed whether Mr. Hare could offer bolts or similar items from the dome to donors as a souvenir. Committee members suggested that such material might be historical and inappropriate for this use. It was suggested that Mr. Hare follow-up with the State Architect's office.

Mr. Hare displayed scrim concepts under consideration by the State Architect. Mr. Patterson talked about the city of Denver's use of a similar scrim during renovations at Civic Center Park. Senator Newell expressed concern about the design. Ms. Sill suggested a different color -- grey or sky blue -- might be more appropriate. Mr. Shepherd came back to the table to talk about the design. The committee asked for information about the added cost for a different color. Committee discussion continued at length. Senator Newell expressed concern about the use of the Share in the Care logo on the scrim. Mr. Hare explained that corporate sponsors expect the logo will be used in this manner, and if it is not, CPI will not be able to go forward with the campaign.


03:12 PM

The committee discussed whether the scaffolding and scrim could be used as a backdrop to project historical images of the building, particularly at night.

Ms. Contiguglia asked Mr. Shepherd to come to next meeting with a sample of the material, white and grey, and information about the difference in cost. She also asked Mr. Shepherd to provide a drawing of the scaffolding that could be shared with the committee via email.

Mr. Hare reported that CPI has secured an in-kind gift of gold for reguilding the dome, though he was unable to name the donor. He asked the committee to save the date of September 22 for a major event around the donation.


03:15 PM -- Other Business

Ms. Contiguglia reminded committee members that the quilt show is on display.

The committee adjourned.


Action Items