(a) Any meeting held in the Capitol building or Legislative Services Building by the General Assembly, or either house thereof, and authorized by statute, by resolution, or by rule of either house, or by joint resolution or joint rule of the General Assembly, shall be recorded and such recordings shall be stored in accordance with the following policies and procedures:
(1) Two identical recordings shall be made.
(2) One recording shall be made by the Legislative Council. At the same time, State Archives shall also make an identical second recording.
(3) The Legislative Council shall store and maintain the first recording, which shall be available to the public during regular business hours at a location designated by the Director of Research of the Legislative Council.
(4) The State Archivist shall store and maintain the second recording, which shall be the permanent record of the proceedings.
(5) All recordings maintained by the State Archivist shall be available for use by the public during the regular business hours of the State Archives.
(6) The State Archivist shall be, and is herein designated as, the official custodian of the recordings that are designated as the permanent record of the proceedings.