Joint Committee Committee on Executive Committee of the Legislative Council (04/20/2009)

Final
STAFF SUMMARY OF MEETING

COMMITTEE ON EXECUTIVE COMMITTEE OF THE LEGISLATIVE COUNCIL

Date:	04/20/2009	ATTENDANCE

Time:	09:02 AM to 09:15 AM	May	X
		Penry	E
Place:	HCR 0112	Shaffer B.	X
		Weissmann	X
This Meeting was called to order by		Carroll T.	X
	Senator Groff	Groff	X

This Report was prepared by
	Katey McGettrick
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Ethics Complaint Legislative Policies Related to Public Records and E-mail		- -

09:02 AM -- Ethics Complaint

President Groff called the committee to order. He explained that the committee needed to consider the March 4, 2009 recommendation from the Committee on Joint Rule 36 Complaint.


BILL:	Ethics Complaint
TIME:	09:03:22 AM
MOVED:	Carroll T.
MOTION:	Moved that the committee adopt the report from the Committee on Joint Rule 36 Complaint which recommends that Mr. Groves be formally admonished in a private meeting, that a letter of admonishment be issued, and that Mr. Groves be directed to refrain from such conduct in the future. The motion passed on a 5-0-1 vote.
SECONDED:
		VOTE
	May	Yes
	Penry	Excused
	Shaffer B.	Yes
	Weissmann	Yes
	Carroll T.	Yes
	Groff	Yes
Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS

09:03 AM -- OLLS Policy

Dan Cartin, Deputy Director, Office of Legislative Legal Services, reviewed the legislative policies related to public records and e-mail with the committee (Attachment A). He explained that the policy covers members and legislative staff, and has been forwarded by the Committee on Legal Services for the committee's review and approval. He explained the amendments made by the Committee on Legal Services to the policy document. Representative Weissmann asked if the policy contains guidelines on individual member's e-mail retention practices.

09:07 AM

Representative May also asked about e-mail retention practices, specifically about his personal practice of deleting e-mails on a daily basis. Senator Shaffer stated that he believes that the policy is about access to e-mails, but not rules on management of e-mails retention. Mr. Cartin replied that Senator Shaffer's assessment is correct.
09:12 AM

Representative Weissmann asked whether it is required that the committee adopt a policy. Representative May explained that he believes each member is capable of managing his or her own e-mail, and pointed out that the members pay for their e-mail accounts, not the state.


BILL:	OLLS Policy
TIME:	09:14:21 AM
MOVED:	Weissmann
MOTION:	Moved to lay over the adoption of the recommendation from the Committee on Legal Services regarding the legislative policies related to public records and e-mail. The motion passed on a 5-0-1 vote.
SECONDED:
		VOTE
	May	Yes
	Penry	Excused
	Shaffer B.	Yes
	Weissmann	Yes
	Carroll T.	Yes
	Groff	Yes
Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS

09:15 AM

The committee adjourned.