NOTE: The governor signed this measure on 5/23/2013.
      
      
      HOUSE BILL 13-1182
      
      
      BY REPRESENTATIVE(S) Levy, Duran, Gerou, Fields, Labuda, Melton,
      Pabon, Young;
      also SENATOR(S) Lambert, Hodge, Steadman.
      
      
      Concerning the creation of the legislative digital policy advisory
           committee.
      
      
      Be it enacted by the General Assembly of the State of Colorado:
      
           SECTION 1.  In Colorado Revised Statutes, add 24-80-114 as
      follows:
      
           24-80-114.  Legislative digital policy advisory committee - report
      - definitions - repeal. (1)  As used in this section, unless the context
      otherwise requires:
      
           (a)  "Advisory committee" means the legislative digital
      policy advisory committee created in subsection (2) of this section.
      
           (b)  "Archived recordings" means the audio records of the
      general assembly's legislative proceedings from 1973 to 2001 that
      are stored by the department of personnel.
      
           (c)  "Legal material" has the same meaning as set forth in
      section 24-71.5-102 (2).
      
           (d)  "Record" has the same meaning as set forth in section
      24-71.5-102 (5).
      
           (2)  The legislative digital policy advisory committee is
      hereby created. The advisory committee consists of the following
      individuals, or their designees:
      
           (a)  The state archivist;
      
           (b)  The librarian of the supreme court library;
      
           (c)  The state librarian;
      
           (d)  The director of research of the legislative council;
      
           (e)  The director of the office of legislative legal services;
      
           (f)  The chief clerk of the house of representatives; and
      
           (g)  The secretary of the senate.
      
           (3)  The advisory committee shall develop a plan to digitize
      the archived recordings that:
      
           (a)  Defines the optimal digital audio file format;
      
           (b)  Identifies potential vendors and the cost to the state to:
      
           (I)  Digitize taped archived recordings to the optimal digital
      audio file format;
      
           (II)  Migrate digital archived recordings to the optimal
      digital audio file format; and
      
           (III)  Provide the information technology system for the
      ongoing archival storage and access;
      
           (c)  Identifies and prioritizes at least two funding options
      for the plan, including any grant opportunities or licensing
      contracts; 
      
           (d)  Recommends a policy for limited-term storage of
      archived recordings, perpetual archival storage, and public
      access to all digital legislative audio recordings; and
      
           (e) Includes any other information that the advisory
      committee determines to be relevant.
      
           (4) (a)  The advisory committee shall develop a plan for
      implementation of the "Uniform Electronic Legal Material Act",
      article 71.5 of this title, for legislative electronic records that:
      
           (I)  Recommends a policy for limited-term legislative
      storage, perpetual archival storage, and public access to
      electronic legislative records;
      
           (II)  Identifies potential authentication systems for an
      electronic records authentication system, including the vendors
      and the costs to the state;
      
           (III)  Recommends the best electronic records
      authentication system for the state;
      
           (IV)  Identifies funding options for the authentication
      system; and
      
           (V)  Includes any other information that the advisory
      committee determines to be relevant.
      
           (b)  For purposes of the plan identified in this section, the
      advisory committee shall consider the digital records of legal
      materials specified in section 24-71.5-102 (2) and any other items
      that could be legal materials under the "Uniform Electronic
      Legal Material Act", including legislative audio recordings.
      
           (5) (a)  No later than November 1, 2013, the advisory
      committee shall submit a report to the committee on legal
      services and the joint budget committee that includes the plans
      required under this section.
      
           (b)  The advisory committee is exempt from joint rule number
      24A (d) (2) of the senate and house of representatives.
      
           (6) (a)  This section is repealed, effective January 1, 2014.
      
           (b)  Notwithstanding section 2-3-1203, C.R.S., the advisory
      committee is not subject to the review required in section 2-3-1203,
      C.R.S., prior to repeal.
      
           SECTION 2.  Safety clause. The general assembly hereby finds,
      determines, and declares that this act is necessary for the immediate
      preservation of the public peace, health, and safety.
      
      
      
      
      ________________________________________________________
      Mark Ferrandino                         John P. Morse
      SPEAKER OF THE HOUSE                     PRESIDENT OF
      OF REPRESENTATIVES                         THE SENATE
      
      
      
      
      
      
      ____________________________  ____________________________
      Marilyn Eddins                      Cindi L. Markwell
      CHIEF CLERK OF THE HOUSE                 SECRETARY OF
      OF REPRESENTATIVES                         THE SENATE
      
      
      
      
                  APPROVED________________________________________
      
      
      
      
      
                                    _________________________________________
                                    John W. Hickenlooper
                                    GOVERNOR OF THE STATE OF COLORADO