Final
STAFF SUMMARY OF MEETING

COMMITTEE ON LEGISLATIVE EMERGENCY PREPAREDNESS, RESPONSE, AND RECOVERY

Date:11/10/2015
ATTENDANCE
Time:01:31 PM to 03:35 PM
Devlin
X
Eddins
X
Place:HCR 0112
Haskins
X
Herreid
X
This Meeting was called to order by
Jani
X
Senator Lambert
Kurtz
*
Majors
X
This Report was prepared by
Newell
*
Matt Becker
Saine
*
Lambert
X
Winter
X
X = Present, E = Excused, A = Absent, * = Present after roll call
Bills Addressed: Action Taken:
Election of Chair and Vice-Chair
Overview of Recent Legislation and Continuity of Operations Plans
Review of ReadyOp and COOPs
Executive Session
Committee Discussion
Potential Legislation		Chair and Vice-Chair Elected
Witness Testimony and/or Committee Discussion Only
Witness Testimony and/or Committee Discussion Only
Witness Testimony and/or Committee Discussion Only
Recommendation(s) Approved
Recommendation(s) Approved

01:31 PM -- Election of Chair and Vice-Chair
BILL:Election of Chair and Vice-Chair
TIME: 01:32:03 PM
MOVED:Lambert
MOTION:Elect Representative Winter as Chair and Senator Lambert as Vice-Chair of the Legislative Emergency Preparedness, Response, and Recovery Committee. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection


BILL:Election of Chair and Vice-Chair
TIME: 01:33:10 PM
MOVED:Lambert
MOTION:Every November, switch the chairmanship of the committee between the House and Senate. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection


01:35 PM -- Overview of Recent Legislation and Continuity of Operations Plans

Mr. Damion Pechota, Legislative Council Staff, came to the table to discuss a memorandum (dated July 31, 2015) concerning the overview of the committee (Attachment A).

15LEPRR1110AttachA.pdf15LEPRR1110AttachA.pdf





















BILL:Overview of Recent Legislation and Continuity of Operations Plans
TIME: 01:36:21 PM
MOVED:Lambert
MOTION:Direct Legislative Council Staff to correct the committee overview memorandum dated July 31, 2015. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection

Mr. Pechota discussed recent legislation impacting emergency preparedness: Senate Bill 15-220 and Senate Bill 15-248. In response to a committee question regarding the supervising agency for SB 15-220, Mr. Pechota discussed the need for an executive session. Mr. Pechota then discussed the Executive Summary of the Continuity of Operations Plan (COOP) for Legislative Agencies (Attachment B). Mr. Pechota discussed recent progress on COOPs for legislative agencies.

15LEPRR1110AttachB.pdf15LEPRR1110AttachB.pdf























01:40 PM

In response to a committee question regarding the integration of the various legislative agencies' COOPs, Mr. Pechota discussed recent efforts to make the plans consistent with each other. Ms. Eddins discussed the most recent submission of COOPs to Legislative Council Staff.
BILL:Overview of Recent Legislation and Continuity of Operations Plans
TIME: 01:45:00 PM
MOVED:Lambert
MOTION:Direct Legislative Council Staff to inventory and report on the latest version of the legislative agency COOPs. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection


01:45 PM -- Review of ReadyOp and COOPs

The committee recessed.





















01:52 PM

The committee reconvened. Committee members received an informational handout on the ReadyOp command, control, and communications system (Attachment C). Mr. Kevin Klein, Director, Division of Homeland Security and Emergency Management, came to the table to discuss the implementation of ReadyOp and state government agency COOPs. He discussed recent progress with COOP plans for executive branch agencies and the latest emergency response guide for the executive branch. In response to a committee question regarding alert notification systems, Mr. Klein discussed a recent request for proposal for an alert notification system for state agencies. He discussed recent examples of the need for an alert system for the legislative branch. He also discussed the interface between the alert notification system and the Human Resource Information System and the potential to use the alert system for other purposes, in addition to emergencies.

15LEPRR1110AttachC.pdf15LEPRR1110AttachC.pdf

01:58 PM

In response to a committee question on the willingness of the Department of Public Safety (DPS) to review the legislative branch's COOPs, Mr. Klein stated DPS is continuously reviewing COOPs for executive branch agencies and is willing to act as a consultant on COOPs for legislative branch agencies. In response to the paradigm shift generated by the implementation of ReadyOp and the sensitive nature of response plans, Mr. Klein discussed the statutory classification of Sensitive Security Material (SSM). Discussion ensued on established protocols for SSM.































02:07 PM

In response to a committee question regarding the state's response to a large disaster, Mr. Klein discussed the state's Continuity of Government (COG) plan.
BILL:Review of ReadyOp and COOPs
TIME: 02:11:35 PM
MOVED:Lambert
MOTION:Direct Legislative Council Staff to research the state's Continuity of Government plan. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection




























02:12 PM -- Executive Session
BILL:Executive Session
TIME: 02:12:22 PM
MOVED:Winter
MOTION: Convene an executive session pursuant to Section 24-6-402 (3)(a)(IV), C.R.S. The motion passed on a vote of 4-0.
SECONDED:
VOTE
Devlin
Yes
Eddins
Yes
Haskins
Yes
Herreid
Yes
Jani
Yes
Kurtz
Yes
Majors
Yes
Newell
Yes
Saine
Yes
Lambert
Yes
Winter
Yes
Final YES: 11 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS

The committee entered executive session to discuss security matters and the implementation of SB 15-220.




























BILL:Executive Session
TIME: 03:23:55 PM
MOVED:Winter
MOTION:Adjourn the executive session and reconvene the regular public session of the committee meeting. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection

































03:25 PM -- Committee Discussion

The regular public session reconvened.
BILL:Committee Discussion
TIME: 03:25:39 PM
MOVED:Winter
MOTION:Recommend that the Colorado State Patrol make a recommendation to the committee and work with Legislative Council Staff on emergency preparedness for the legislative branch. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection




























03:27 PM -- Potential Legislation

Committee discussion ensued on potential committee legislation, recommendations, and safety training for legislators and legislative staff.
BILL:Potential Legislation
TIME: 03:34:14 PM
MOVED:Newell
MOTION:Recommend to the Executive Committee of the Legislative Council to require mandated training for emergency preparedness for all legislative aids, interns, staff, and legislators on a biannual basis. The motion passed without objection.
SECONDED:
VOTE
Devlin
Eddins
Haskins
Herreid
Jani
Kurtz
Majors
Newell
Saine
Lambert
Winter
Final YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection


03:35 PM

The committee adjourned.