Date: 12/30/2014

Final
DHS Supplemental Request

COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Votes: View--> Action Taken:
Approve the supplemental request from the Departme
Approve the supplemental request from the Office o		PASS
PASS



11:03 AM -- DHS Supplemental Request

Ms. Julie Krow, Director of the Office of Children, Youth, and Families, Department of Human Services (DHS); Mr. Patrick Fox, Office of Behavioral Health (OBH), DHS; and Mr. Herb Wilson, IT Director for DHS, came to the table to discuss the supplemental request for the Electronic Health Record and Pharmacy System Replacement project. Committee members received a summary of the request, prepared by LCS (Attachment E). Ms. Krow discussed the inclusion of the Division of Youth Corrections (DYC) to the previous DHS project regarding an electronic health record system. She said since OBH has already begun a Request for Proposal (RFP) process, this supplemental request would be much more efficient than a new budget request. In response to a committee question regarding the Department of Corrections (DOC), Mr. Fox stated he was unaware of the specifics regarding DOC's electronic health record system. In response to the nature of the supplemental request, Mr. Wilson responded this request allows additional licenses to be purchased, in addition to those purchased by OBH, as well as to use the same vendor and implementation process, resulting in cost efficiencies. In response to a committee question regarding training, Ms. Krow stated that while it is not included in the current request, existing funds could be used in conjunction with the DYC training program and overlap with OBH. In response to the differences between DYC and OBH, Ms. Krow explained that while there are similarities, specific differences will be addressed during implementation. In response to a committee question related to foster care, Ms. Krow responded many foster care clients are patients in federal facilities, which already utilize electronic health record (EHR) systems. By extending the EHR system to DYC, it allows DYC clients' records to be inter-operable with other EHR systems, including private ones.

141230 AttachE.pdf141230 AttachE.pdf

11:18 AM

In response to a committee question regarding data transfer from the Colorado Trails information system to EHR, Ms. Krow responded the vendor will be able to advise on ways to best integrate data between the systems. DHS is very open to that possibility.


11:19 AM

The committee recessed.


11:34 AM

The committee was called to order.


BILL:Office of Information Technology
TIME: 11:34:43 AM
MOVED:Singer
MOTION:Approve the supplemental request from the Office of Information Technology for the Colorado Financial Reporting System (COFRS) Modernization project ($4,463,642 GF and $616,962 CF). The motion passed on a vote of 6-0.
SECONDED:
VOTE
Martinez Humenik
Yes
Merrifield
Yes
Neville T.
Yes
Singer
Yes
Tate
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS


BILL:Department of Human Services
TIME: 11:35:56 AM
MOVED:Neville T.
MOTION:Approve the supplemental request from the Department of Human Services for the Electronic Health Record and Pharmacy System Replacement project ($935,000 GF), to include Division of Youth Corrections requirements. The motion passed on a vote of 6-0.
SECONDED:
VOTE
Martinez Humenik
Yes
Merrifield
Yes
Neville T.
Yes
Singer
Yes
Tate
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS