Date: 03/13/2015

Final
Other Business

COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Votes: View--> Action Taken:
Motion to recommend to the Joint Budget Committee PASS


03:46 PM

Gary Lucas, Legislative Council Staff (LCS), came to the table to present the JTC staff analysis of DOR's Wait Less roll-forward request. Mr. Lucas discussed his concerns with the request for proposal (RFP) process for the project and why the department is replacing equipment that was only installed a few years ago. He discussed the necessity of the system replacement in light of the department's FY 2015-16 request for its IT Systems Replacement project. He responded to questions on the need to replace existing Wait Less equipment, if the individuals involved in the original purchase of the Wait Less equipment are still employed within the DOR, what makes the existing technology difficult to maintain, and the cost per DMV office for Wait Less system installation. The committee discussed the prior deployment of the Wait Less system and the need for the involvement of IT professionals in the purchasing process for state IT systems.

03:57 PM

Jessika Shipley, LCS, came to the table to discuss the JTC's options for action in its consideration of the department's operating budget request. Ms. Shipley explained that Mr. Lucas had recommended funding 31 of the 45 original offices that were part of the request, resulting in an amount that was less than the original request. Mr. Lucas responded to questions on why staff did not receive updated information on expected installation costs per DMV office. Matt Becker, LCS, explained why JBC staff did not recommend approving the department's request. The committee discussed the JTC staff recommendation to approve roll-forward authority for 31 DMV offices, the genesis of the Wait Less system request, and DMV needs for Wait Less kiosks.

04:09 PM

Ms. Copp discussed the business analysis and development process that the DOR performed for the latest Wait Less RFP that it issued and how DOR is still in the negotiation process for awarding this RFP. The committee discussed the state procurement process with Ms. Copp. Ms. Copp responded to a question on DMV wait time reduction goals, and discussed how DOR works with OIT when developing a project plan. Committee discussion of DMV wait times and customer management ensued.

04:19 PM

Ms. Copp responded to questions on the management of DMV offices and in how many new offices DOR intends to install the system by the end of 2015. Committee discussion ensued.

04:22 PM

 Ms. Copp responded to questions on whether the existing systems in 15 DMV offices have been paid for and if the equipment is operational. The committee discussed the various recommendations it could make to the JBC and the needs of the DMV surrounding the Wait Less system.

04:38 PM

The committee discussed OIT's involvement in the planning process for state IT systems, the appropriate amount of funding for DOR to complete the project, and the limited cost information provided when considering DOR's request.


BILL:Other Business
TIME: 04:50:31 PM
MOVED:Newell
MOTION:Motion to recommend to the Joint Budget Committee to approve an add-on amendment to the 2014 Long Bill to provide roll-forward authority for the Department of Revenue’s Wait Less Expansion project for $1,075,700 General Fund. The motion passed on a vote of 3-2.
SECONDED:
VOTE
Martinez Humenik
Excused
Newell
Yes
Singer
Yes
Tate
No
Tyler
Yes
Neville T.
No
Final YES: 3 NO: 2 EXC: 1 ABS: 0 FINAL ACTION: PASS

04:54 PM -- Other Business

Ms. Shipley came to the table to discuss the JTC's next meeting. Committee discussion ensued.

04:59 PM

The committee adjourned.