Joint Committee Committee on Joint Technology Committee (09/10/2015)

Final
STAFF SUMMARY OF MEETING

COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date:	09/10/2015	ATTENDANCE

Time:	09:13 AM to 10:52 AM	Martinez Humenik	*
		Newell	*
Place:	HCR 0112	Singer	X
		Tate	X
This Meeting was called to order by		Tyler	X
	Senator Neville T.	Neville T.	X

This Report was prepared by
	Matt Kiszka
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Presentation by the Colorado Regional Health Information Organization OIT Quarterly Update and Project Dashboards Other Business and Calendar Updates		Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only

09:13 AM

The committee was called to order. A quorum was present.

09:14 AM -- Presentation by the Colorado Regional Health Information Organization

Morgan Honea, Chief Executive Officer of the Colorado Regional Health Information Organization (CORHIO), came to the table to present to the committee. Mr. Honea distributed CORHIO program literature to the committee (Attachment A). Mr. Honea discussed how CORHIO is a non-profit organization that supports health information exchange across various types of health facilities in the state. He spoke to the need for communication between health information systems, how health information exchanges (HIE) connect these systems, and the benefits gained from HIEs.

150910 AttachA.pdf

Mr. Honea discussed the high participation rate of long-term, post-acute care facilities in CORHIO. He discussed the information that is collected and exchanged through CORHIO, such as that from hospitals, public health departments, laboratories, and radiology centers. He responded to questions on recent statutory changes to the number of employees at the Colorado Department of Public Health and Environment (CDPHE) and how this relates to the work of CORHIO, recent challenges in collecting data on immunization programs in schools, how the state verifies that children's medical information it collects is accurate, if CORHIO corrects discrepancies in patient information, and if public schools are members of CORHIO.

09:31 AM

Mr. Honea talked about the effectiveness of HIEs across the United States, and how Colorado's HIE is near the top of the list. He responded to questions on the availability and consolidation of information in Colorado's HIE, the function of CORHIO in the information collection process, how primary care providers (PCP) receive information on the healthcare that a patient has received in other settings, how patients can ensure that their PCPs get access to their complete healthcare history information, what the quality health network (QHN) is, and if other states exchange information with CORHIO for medical treatment given to Colorado residents in their state.

09:44 AM

Mr. Honea responded to questions from the committee on whether CORHIO has had any data leaks, how it maintains a high level of data security, what happens when an insurance company requests patient records that it should not have access to, who gets information on HIE data breaches at CORHIO, and what actions are taken for improper accessing of patient medical information.

09:59 AM

Mr. Honea discussed the funding of HIEs in Colorado and other states. He responded to questions on provider participation in CORHIO, whether providers can be required or incentivized to join the network, the cost to a provider for joining CORHIO, and if anyone is tracking the costs of healthcare in Colorado versus other states.
10:13 AM -- OIT Quarterly Update and Project Dashboards

William Chumley, Chief Customer Officer, Office of Information Technology (OIT), came to the table to present to the committee. Gary Lucas, Legislative Council staff, joined him at the table and explained to the committee how often OIT would be updating the committee on the status of its information technology (IT) projects. A copy of OIT's quarterly project update was distributed to the committee (Attachment B).

150910 AttachB.pdf

Mr. Chumley updated the committee on the various active IT projects that OIT is managing and involved in. Discussion of significant IT projects that were not previously seen by the Joint Technology Committee (JTC) ensued. Mr. Chumley responded to a question on the project status measurements used by OIT in its update. He spoke to technology and software challenges that are adding complexity to the Backup Colorado Phase II project, and how OIT is working towards "platform independence," which will allow it to avoid compatibility issues on independent projects.

10:23 AM

Mr. Chumley continued to guide the committee through the various project updates. He responded to questions on OIT's planned demonstration of the Trails Modernization project, and how long the vendor bid protest process usually takes during vendor procurement for an IT project.

Mr. Lucas and Mr. Chumley responded to questions on the request for information process and how updates on the procurement process might be shared with the committee in the future. Discussion ensued on the procurement tracking software used by OIT on some projects.

10:37 AM

Mr. Chumley responded to questions on whether OIT can provide specific project updates between its official quarterly updates to the JTC. Committee discussion ensued. Mr. Chumley responded to a question on recent driver's license office issues that have been experienced in the state.

10:43 AM -- Other Business and Calendar Updates

Mr. Lucas discussed how OIT and Legislative Council Staff (LCS) could give the committee a demo of the state's project process management software at its next meeting. Jessika Shipley, Legislative Council Staff, discussed an LCS memo that had been prepared for the committee on IT accessibility in state government (Attachment C). Matt Becker, LCS, and Michael Shea, OIT, responded to a question on OIT's hiring of a technology accessibility solutions architect.

150910 AttachC.pdf

Ms. Shipley discussed upcoming presentations and budget requests that the committee would be receiving in the upcoming months. She also discussed rules that the committee could implement to address its procedures, similar to the Capital Development Committee. Committee discussion ensued.

10:52 AM

The committee adjourned.