Date: 02/05/2014

Final
BILL SUMMARY for HB14-1112

HOUSE COMMITTEE ON LOCAL GOVERNMENT

Votes: View--> Action Taken:
Adopt amendment L.001 The motion passed without ob
Refer House Bill 14-1112, as amended, to the Commi		Pass Without Objection
PASS



02:04 PM -- HB14-1112

Representative Lebsock, sponsor, introduced House Bill 14-1112 concerning limited authorization for a county clerk and recorder to redact the first five digits of a social security number from a public document filed with the clerk and recorder at the request of the individual to whom the social security is assigned. He answered question from the committee regarding how the bill will affect archived documents. In addition, Representative Lebsock answered questions on the accessibility of documents with social security numbers by third parties. He distributed a summary of the bill's provisions (Attachment B).

14HseLocal0205AttachB.pdf14HseLocal0205AttachB.pdf

02:13 PM

The committee discussed the redaction of social security numbers by county clerk and recorders. Representative Lebsock answered questions from the committee on the kind of documents with social security numbers, electronic documentation, and the equipment used to record documents. In addition, he described the background of the bill and the issue of identity theft. Representative Lebsock said that the clerk and recorder do not currently have the authority to redact the first five numbers of an individual's social security number.

02:24 PM -- Debra Johnsen, Denver County Clerk and Recorder, spoke in favor of the bill. She discussed the process of redacting social security numbers. She said that current documents do not include social security numbers, and that the bill only impacts historic documents. She said that the clerk and recorder cannot alter original documents and discussed the difference between hard copy forms and electronic copies.

Representative Wright asked about the process for an individual to access their documents. Ms. Johnsen said that Denver was the last county to make documents available online, and that documents are also available in archives. She answered questions from the committee on the redaction of social security numbers on the original document. Representative Lebsock said that the bill only affects documents in electronic form.

02:31 PM -- Donna Davidson, Executive Director of the County Clerks and Recorders, spoke for information purposes. She discussed permitting a county clerk and reorder to redact a copy of the original document. She said that the original will not be altered in order to keep the legal authority of the document intact.

Ms. Johnsen answered questions from the committee regarding the redaction of a deceased individuals information. She discussed the equipment and software used to record documents and the process for redaction.

Representative Lebsock presented and summarized amendment L.001 (Attachment C).
BILL:HB14-1112
TIME: 02:39:33 PM
MOVED:Lebsock
MOTION:Adopt amendment L.001 The motion passed without objection.
SECONDED:Exum
VOTE
Dore
Exum
Garcia
Gardner
Landgraf
Lebsock
Navarro
Rankin
Rosenthal
Vigil
Wright
Singer
Fields
YES: 0 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: Pass Without Objection
Representative Lebsock summarized the bill and discussed the issue of identity theft.
BILL:HB14-1112
TIME: 02:40:19 PM
MOVED:Lebsock
MOTION:Refer House Bill 14-1112, as amended, to the Committee of the Whole. The motion passed on a vote of 12-0.
SECONDED:Vigil
VOTE
Dore
Yes
Exum
Yes
Garcia
Yes
Gardner
Yes
Landgraf
Yes
Lebsock
Yes
Navarro
Excused
Rankin
Yes
Rosenthal
Yes
Vigil
Yes
Wright
Yes
Singer
Yes
Fields
Yes
FINAL YES: 12 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS