Capitol Building Advisory Committee (10/18/2013)

Final
STAFF SUMMARY OF MEETING

CAPITOL BUILDING ADVISORY COMMITTEE

Date:	10/18/2013	ATTENDANCE

Time:	01:58 PM to 05:05 PM	Anderson	X
		Bell	X
Place:	SCR 354	Bishop	X
		Eddins	X
This Meeting was called to order by		Green	E
	Senator Newell	Lee	X
		Markwell	X
This Report was prepared by		Miklosi	*
	Damion Pechota	Patterson	*
		Walter	X
		Hullinghorst	E
		Newell	X
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Introduction of Members Colorado Creative Industries Recommendations from EV Chargers Subcommittee Subcommittee Symbols and Emblems Recommendations Supplement Criteria and Procedures Update on Amernian Garden Plaque language for Armenian Khachkar Authorize the Holiday Ornament Capitol Quilt Show Final Report Creation of New Subcommittees Brown and MLK Portraits Staff Updates Updates on Capitol Building Projects Staff Updates		Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Recommendation(s) Approved Recommendation(s) Approved Recommendation(s) Approved Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Authorize the Sale of the Holiday Ornaments Witness Testimony and/or Committee Discussion Only Approve Creation of New Committees Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only

01:59 PM -- Introduction of Members

The committee members introduced themselves and discussed their backgrounds.

Janet Bishop introduced herself to the committee and discussed her background in archives. Nan Anderson introduced herself to the committee and discussed her background in architecture and historic preservation.

02:02 PM -- Colorado Creative Industries

Deana Miller, representing Colorado Creative Industries, introduced herself to the committee and discussed public art for the state. She discussed the Creative Capitol Program and the upcoming basement rotunda exhibit in collaboration with the Colorado Indian Affairs Commission.

Kori Donaldson, Legislative Council Staff, discussed the state symbols and emblems fence. Ms. Miller discussed the involvement of the state on cleaning and restoring the fence.

02:04 PM -- Recommendations from EV Chargers Subcommittee

Representative Fischer discussed the need for electric vehicle (EV) chargers at the Capitol building. Summaries of the August 27, 2013, and September 27, 2013, subcommittee meetings were presented to the committee (Attachments A and B). Representative Fischer said that two legislators currently have electric vehicles and more have an interest. He discussed House Bill 13-1110, which, among other things, encouraging infrastructure build-out for the use of electric vehicles. He said that the Capitol should take a leadership role on EV chargers. He introduced the proposal from Alliance Electric Solutions for the implementation of stations in the Capitol Circle (Attachment C). The proposal specifically identifies the use of two dual charging stations, with the option of a third, located on either the northeast or southeast corners of the Capitol.

Attachment A.pdf

Attachment B.pdf

Attachment C.pdf

Mr. Walter asked about the payment options available to users and the cost of service during peak hours. Representative Fischer discussed swipe cards that deduct money from personal accounts to offset the cost of the electricity used.

Ms. Anderson asked if the recommendations included any options to recapture the installation costs through user fees. Representative Fischer said that the subcommittee did not discuss that issue, but clarified that it is important that legislators pay for their electrical use and that the burden not be placed on the state.

Mr. Walter asked about the location of the proposed stations and their relation to the building. Representative Fischer discussed the options for identifying vehicles allowed to park in the spots. He clarified that the parking spots would not be available to the public.

Damion Pechota, Legislative Council Staff, discussed the two locations identified by the subcommittee: the northwest and southwest corners of the parking circle. He said that only four spots are available to legislators on the southwest before Office of the Governor's spots begin. Mr. Pechota said that the subcommittee discussed a possible partnership with the Office of the Governor to offset the cost of the installation. The northwest location has six legislator parking spots.

02:15 PM -- Scott Villalva, Head Electrician for Capitol Complex, discussed the proposal for the cost and implementation of EV charger stations in the Circle. He clarified that the two costs in the proposal are based on the potential locations and their distance from a power source. Mr. Villalva discussed the electrical infrastructure needed for the charging stations. He said that Capitol Complex sets the rate for use.

Ms. Anderson asked a question about the size and color of the EV chargers. Mr. Villalva discussed options for appearance and said that different companies offer different products. Ms. Eddins talked about charging stations at Google headquarters as a possible example.

Mr. Bell asked if a life-cost analysis could be drafted. Mr. Villalva said that he will ask these questions to EV charger manufacturing companies.

The committee continued to discuss the size and appearance of the stations.

Ms. Donaldson said that there are no recommendation from the subcommittee on funding. She said that the recommendations to the advisory committee is to approve the chargers to the parking circle. Ms. Donaldson said that the advisory committee will need to refer the issue to the Capital Development Committee (CDC).


BILL:	Recommendations from EV Chargers Subcommittee
TIME:	02:24:45 PM
MOVED:	Anderson
MOTION:	Refer the recommendations of the subcommittee to the Capital Development Committee for the installation of two electric vehicle charging stations, with the option of a third, to either the northwest or southwest corner of the Capitol Parking Circle, with the understanding that the appropriate size and appearance must be taken into consideration for the stations. The motion passed on a vote of 10-0.
SECONDED:	Bishop
		VOTE
	Anderson	Yes
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 10 NO: 0 EXC: 2 ABS: 0 FINAL ACTION: PASS

Senator Newell and Representative Fischer will present the recommendations to the CDC.

02:26 PM -- Recommendations from the Symbols and Emblems Subcommittee

Theresa Holst, Legislative Council Staff, and Thomas Buchanan, Haller Buchanan, introduced themselves to the committee.

Mr. Buchanan presented the recommendations from the September 19, 2013, subcommittee meeting (Attachment D). Specifically, he discussed the subcommittee's decision to adopt a folded poster format for the new symbols and emblems brochure. Mr. Buchanan answered questions from the advisory committee on the size and use of the symbols, and how they would be presented in the brochure. He presented a template of a folded poster design for the new brochure. He demonstrated that the poster can fit inside an envelope to send to schools and other organizations. Ms. Holst discussed the use of the brochures for visitors and student groups.

Attachment D.pdf

Mr. Buchanan introduced two new designs for the state shelter pet symbol (Attachments E and F). Mr. Buchanan answered questions from the advisory committee regarding the new design, and discussed whether a symbol should tell a story. The advisory committee members discussed the use of a person in the symbol, and the scale of the animals. The advisory committee discussed using the current animals and the cinder block background, and removing the human. The committee discussed the importance of keeping collars on the animals.

Attachment E.pdf

Attachment F.pdf


BILL:	Subcommittee Symbols and Emblems Recommendations
TIME:	02:57:08 PM
MOVED:	Walter
MOTION:	Approve the preparation of two new versions of the state shelter pet symbol. The design should include: one with words and one without, three animals, cinder blocks, no human, collars on, and a revised scale scale. The motion passed on a vote of 10-0.
SECONDED:
		VOTE
	Anderson	Yes
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 10 NO: 0 EXC: 2 ABS: 0 FINAL ACTION: PASS

The committee members discussed the current draft of the western tiger salamander symbol (Attachment G).

Attachment G.pdf


BILL:	Subcommittee Symbols and Emblems Recommendations
TIME:	02:59:03 PM
MOVED:	Miklosi
MOTION:	Approve the current draft of the western tiger salamander as the new symbol for the state amphibian. The motion passed on a vote of 10-0.
SECONDED:
		VOTE
	Anderson	Yes
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 10 NO: 0 EXC: 2 ABS: 0 FINAL ACTION: PASS

The committee members discussed the current draft of the Pack Burro Racing symbol (Attachment H). The committee discussed the role of gender in the symbol. Mr. Buchanan offered suggestions, such as making the second racer's gender undefinable, making the lead racer a woman, or removing the second racer completely. Ms. Miklosi discussed the use of the Colorado symbol on the lead runner. Mr. Buchanan said that the inspiration for the people came from photographs of the race. He said he wanted to make the racing numbers unidentifiable. The committee suggested removing the second racer and making the number legible.

Attachment H.pdf


BILL:	Subcommittee Symbols and Emblems Recommendations
TIME:	03:00:34 PM
MOVED:	Markwell
MOTION:	Approve the current draft of the pack burro racing symbol without the second racer, with the racer number enlarged, and the Colorado logo removed from the hat. The motion passed on a vote of 9-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 9 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: PASS

The committee members discussed the folded poster brochure design. Ms. Holst answered questions from the committee about the size and use of the current brochures. She said that the proposed design would fit in a manila envelope and in the first floor brochure display case.

The committee members continued to discuss the new format of the brochure. The committee discussed having the brochure design elements and text approved at a later date.


BILL:	Subcommittee Symbols and Emblems Recommendations
TIME:	03:14:14 PM
MOVED:	Bishop
MOTION:	Approve the draft format of the poster for the new symbols and emblems brochure. The motion passed on a vote of 9-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 9 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: PASS

03:15 PM -- Supplement Criteria and Procedures

Damion Pechota, Legislative Council Staff, presented the final draft of the supplement (Attachment I) for the Criteria and Procedures for the Gift or Loan of Objects Placed on a Permanent or Temporary Basis in the Colorado State Capitol, or on its Surrounding Grounds (criteria and procedures). He said that the supplement addresses issues that come before the committee that are not specified in the criteria and procedures or in statute.

Attachment I.pdf

Ms. Donaldson said the supplement specifies when committee action, with a majority vote of a quorum, is needed, and when a committee consensus or an advisory role is appropriate. She said that various agencies, including the House, Senate, Governor's Office, and Department of Personnel and Administration, previously reviewed the supplement.


BILL:	Supplement Criteria and Procedures
TIME:	03:19:25 PM
MOVED:	Patterson
MOTION:	Refer the supplement to the Criteria and Procedures for the Gift or Loan of Objects Placed on a Permanent or Temporary Basis in the Colorado State Capitol, or on its Surrounding Grounds, with the approval that editing and changes to the maps can be made by staff, to the Capitol Development Committee. The motion passed on a vote of 8-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Excused
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 8 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: PASS

03:21 PM -- Update on Amernian Garden

Sona Hedeshian and Arous Christianian, representing the Armenians of Colorado, introduced themselves to the committee. They provided a brief summary of the Armenian garden project and the projected start date for construction. Ms. Hedeshian presented the winning bid, from Green by Nature, to the committee (Attachment J). She discussed the breakdown of costs and clarified that the Armenians of Colorado would be paying for the cost of construction.

Attachment J.pdf

Mr. Walter asked for clarification on the flagstone cut in the shape of Armenian provinces. Ms. Hedeshian discussed the use of the stone and its representation in the original plans. She clarified that the plaque, at the base of the Kachkar, would be the only use of text in the garden.

Lance Shepard, Department of Personnel and Administration, answered questions regarding the maintenance of the site. Ms. Hedeshian said that the Armenians of Colorado will provide maintenance of the site. The committee asked for an agreement in writing regarding the maintenance of the site. Mr. Patterson said that it is important to include expectations in the agreement. The committee discussed the details of what an agreement may consist of, including maintenance of the grounds, water, and materials. Mr. Shepard, Mr. Lee, and the Armenians of Colorado will draft an agreement.

03:28 PM -- Plaque language for Armenian Khachkar

Ms. Donladson presented a draft of new plaque language for the Armenian khachkar to the committee (Attachment K). She said that the resolution from the 2013 session included language for the plaque and that concerns from organizations resulted in a compromise to establish new language. The Armenians of Colorado drafted new language that must be approved by the advisory committee and referred to the Capital Development Committee.

Attachment K.pdf

The committee asked for time to read and look over the language. Senator Newell said the committee will approve the language at the January meeting.

03:32 PM -- Authorize the Holiday Ornament

Mr. Patterson said that the Governor's Office would like to sell the Governor's Mansion holiday ornament in the Capitol gift shop. He also said that the Capitol holiday ornament will be sold at the Governor's Mansion.


BILL:	Authorize the Holiday Ornament
TIME:	03:34:01 PM
MOVED:	Miklosi
MOTION:	Authorize the sale of the Governor's Mansion holiday ornament at the Capitol gift shop and the Capitol holiday ornament at the Governor's Mansion. The motion passed on a vote of 9-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 9 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: PASS

03:34 PM -- Capitol Quilt Show Final Report

Shelley Young, representing the Colorado Quilting Council, presented the Capitol Quilt Show Final Report she prepared (Attachment L). She discussed the history and organization of the Colorado Quilt Show. Ms. Young said that the Colorado Quilt Show gives quilters from a variety of experience levels and ages the opportunity to be part of a non-judged show. She discussed the criteria for inclusion and the involvement of the Colorado Quilting Council in organizing the show. Ms. Young discussed the geographic breakdown of the visitors to the Capitol building during the quilt show. She said the dismantle was successful, and she discussed the Colorado Quilting Council's desire to work with Capitol Complex to resolve issues for future events.

Attachment L.pdf

Ms. Bishop asked about the archiving of the quilts. Ms. Young discussed the process of sorting and cataloging all the quilts. She discussed the 2013 Capitol Quilt Show compared to previous years and talked about the additional exhibit at the Denver Public Library.

Mr. Lee discussed concerns with the size of the show. He discussed the damage to a security camera and the rose onyx that occurred during the installation of the show. Mr. Lee said that the dismantle was successful and without incident because of a pre-meeting that took place to outline expectations in advance.

The committee was provided a memorandum concerning Legislative Council Staff recommendations for the Capitol Quilt Show (Attachment M).

Attachment M.pdf

03:52 PM

Ms. Holst said that it is her understanding, from past reports, that there is always damage to the building during the quilt show.

Mr. Patterson discussed whether the Capitol building is an appropriate venue for events such as the Capitol Quilt Show. He said it is important to limit the kind of events that are allowed in the Capitol. He also discussed the related cost of damages that must be reviewed.

The committee discussed other options for displaying the show. Mr. Bell discussed the possibility of using the History Colorado Center, or similar such facilities, for events to offset the impact on the Capitol.
The committee discussed the creation of a subcommittee to review the Capitol Quilt Show and provide recommendations for future shows. Senator Newell assigned Ms. Holst, Mr. Lee, Mr. Patterson, a representative form State Patrol, Ms. Anderson, in absentia, and Ms. Young to the subcommittee. Ms. Young said that the Colorado Quilting Council would consider major changes in order to keep the show at the Capitol.


BILL:	Capitol Quilt Show Final Report
TIME:	04:06:31 PM
MOVED:	Patterson
MOTION:	Approve the creation of subcommittee to review the 2013 Capitol Quilt Show and provide recommendations for future shows. The motion passed on a vote of 9-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Yes
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 9 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: PASS

04:08 PM -- Creation of New Subcommittees

Ms. Donaldson presented a memorandum to the committee regarding the creation of subcommittees (Attachment N). She discussed the success of the subcommittees for electric vehicle chargers, the quilt show, and the state symbols. Ms. Donaldson spoke on the two recommended subcommittees specified in the memorandum: the maintenance and preservation of the existing art collection and planning for outstanding issues that need to be addressed (the catch-all committee), and the creation of a master plan for existing and future artwork in the Capitol building.

Attachment N.pdf

Senator Newell asked for clarification regarding the committees. Ms. Donaldson spoke on the need to create a catch-all committee to deal with the maintenance issues of the building. She also spoke on the need to address the use of signs throughout the building.

Mr. Lee said that Denver Marble Company will be repairing damaged portions of the rose onyx. He also said that security is replacing some of their signs.


BILL:	Creation of New Subcommittees
TIME:	04:21:01 PM
MOVED:	Walter
MOTION:	Approve the creation of two subcommittees: one addressing the maintenance, preservation, and issues concerning the Capitol building, and one addressing the creation of a master plan for existing and future artwork in the Capitol building. The motion passed on a vote of 8-0.
SECONDED:
		VOTE
	Anderson	Excused
	Bell	Yes
	Bishop	Yes
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Miklosi	Excused
	Patterson	Yes
	Walter	Yes
	Hullinghorst	Excused
	Newell	Yes

YES: 8 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: PASS

04:22 PM -- Brown and MLK Portraits

Mr. Patterson said that the Martin Luther King, Jr. (MLK) portrait should remain on the first floor because of an agreement upon its donation. The committee discussed options for keeping the MLK portrait on the first floor in areas away from doors and radiators. The committee asked staff to work with the Governor's Office and Capitol Complex to find an appropriate location. The Henry C. Brown portrait will be hung on the third floor, southwest wall between the Senate and House Galleries.

Mr. Pechota said that both paintings will be delivered from storage and hung on October 28, 2013.

04:26 PM -- Staff Updates

Ms. Donaldson discussed the tree that will be used for the center planter of the Fallen Heroes Memorial. She said that the advisory committee already approved a new tree with set parameters. Rosenman Associates Architects, the design firm for the memorial, have decided to use a pear tree. Ms. Donaldson said that the tree fits the parameters previosuly approved by the committee and that no further action is needed.

Mr. Lee said that the new tree will not have any fruit and that it is the correct size and shape for the space.

04:32 PM -- Updates on Capitol Building Projects

Lance Shepard provided a quick summary of current projects. He specifically addressed the six on-going projects in the Capitol building: the dome project, the chamber restoration projects, a door restoration project, a plumbing assessment project, the Americans with Disabilities Act (ADA) restroom project, and the geothermal project. Mr. Shepard discussed the Master Plan for the Capitol Complex. He said that the Capitol building is in good condition, but better infrastructure is needed. Mr. Shepard said that the Master Plan will address signage.

Mr. Shepard identified areas for controlled maintenance and capital renewal requests. Specifically he discussed a two-phase controlled maintenance project for the roof to replace the copper and tile, restore the skylights, and replace the asphalt shingles and gutters. He also discussed a three-phase controlled maintenance project to clean and repair the exterior stone facade and restore the historic windows.

04:37 PM

Mr. Shepard discussed the placard located on the west side of the Capitol dome observation balcony. He said that the placard needs to be replaced and updated.

Aaron Marcus, representing History Colorado, discussed the new placard. He described what the placard might look like, and said that both historic and present photographs will be used. Mr. Shepard discussed an older version of the placard located in storage that might be used as a reference. Mr. Marcus said that the placard will be 30 inches by 60 inches, in a steel frame, and made of recycled material.

Mr. Shepard discussed the progress of the dome restoration project. He specifically addressed the issue of finding a company to install the copper and said that the gold leafing will begin in early November. He said that the dome project is on schedule and under budget.

04:44 PM -- Staff Updates

Mr. Lee discussed the partnership with the Office of the Governor and the Colorado Water Conservation Board to establish a low water usage landscape on the east side of the Capitol building. The project will also include the creation of an interactive space to promote water conservation education. Mr. Lee said that he will continue to inform the advisory committee of project developments as they progress.

Mr. Zack Wimberly, Legislative Council Staff, discussed the televisions that will be placed in the Senate lobby, and in the Senate and House Committee rooms. He said that televisions will be used for presentations in order to replace projector screens. Mr. Wimberly said that 90-inch screens will be used. He said that an effort is being made to make the televisions blend in with the environment.

Mr. Shepard discussed the replacement of the acoustic tiles in the House and Senate chambers. He said that hazardous materials will be inspected. Mr. Shepard said that the crew will also do a paint analysis of the existing paint layers, which will include a window into the wall to show to different layers to the public. He said that work to replace the tiles will begin at the end of the 2014 session. The committee discussed concerns with the sound in the chambers. Mr. Shepard said that acoustical testing has been completed with the goal of one-second reverberation to minimize echoing.

05:05 PM

The committee adjourned.