Capitol Building Advisory Committee (07/19/2013)

Final
STAFF SUMMARY OF MEETING

CAPITOL BUILDING ADVISORY COMMITTEE

Date:	07/19/2013	ATTENDANCE

Time:	01:44 PM to 04:18 PM	Bell	X
		Bishop	E
Place:	SCR 354	Eddins	X
		Green	E
This Meeting was called to order by		Hullinghorst	E
	Senator Newell	Lee	X
		Markwell	X
This Report was prepared by		Miklosi	X
	Damion Pechota	Patterson	X
		Walter	X
		Vacant
		Newell	X
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Approval of May Minutes Introduction of New Members Election of Chair and Vice-Chair Approval of New State Symbol Artwork Approval Committee Rules and Procedures Tour Desk Sales and End-of-Year Gold Fund Balance Maintenance Budget for Mr. Brown's Attic Creative Capitol Exhibit Audio/Visual Upgrades to Old Supreme Court Chamber Armenian Garden Restoration Funding Projects in the State Capitol Building National Historic Landmark Plaque Location Updates Liberty Bell Renovation Approval of Committee Rules and Schedule		Approved Witness Testimony and/or Committee Discussion Only Approved Witness Testimony and/or Committee Discussion Only Recommendation(s) Approved Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Approved Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Approved

01:45 PM -- Approval of May Minutes


BILL:	Approval of May Minutes
TIME:	01:45:51 PM
MOVED:	Walter
MOTION:	Approve the May minutes. The motion passed without objection.
SECONDED:
		VOTE
	Bell
	Bishop	Excused
	Eddins
	Green	Excused
	Hullinghorst	Excused
	Lee
	Markwell
	Miklosi
	Patterson
	Walter
	Vacant
	Newell

YES: 0 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: Pass Without Objection

01:46 PM -- Introduction of New Members

Ms. Miklosi introduced herself to the advisory committee and discussed her professional background. The current members introduced themselves and discussed their professional backgrounds and experience on the advisory committee. Senator Newell announced the appointment of Janet Bishop to the advisory committee and explained that Ms. Bishop will attend the October meeting.

01:51 PM -- Election of Chair and Vice-Chair


BILL:	Election of Chair and Vice-Chair
TIME:	01:51:45 PM
MOVED:	Eddins
MOTION:	Re-elect Senator Newell as Chair of the Capitol Building Advisory Committee. The motion passed without objection.
SECONDED:
		VOTE
	Bell
	Bishop	Excused
	Eddins
	Green	Excused
	Hullinghorst	Excused
	Lee
	Markwell
	Miklosi
	Patterson
	Walter
	Vacant
	Newell

YES: 0 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: Pass Without Objection


BILL:	Election of Chair and Vice-Chair
TIME:	01:52:15 PM
MOVED:	Eddins
MOTION:	Elect Representative Hullinghorst, in absentia, as Vice-Chair of the Capitol Building Advisory Committee. The motion passed without objection.
SECONDED:
		VOTE
	Bell
	Bishop	Excused
	Eddins
	Green	Excused
	Hullinghorst	Excused
	Lee
	Markwell
	Miklosi
	Patterson
	Walter
	Vacant
	Newell

YES: 0 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: Pass Without Objection

01:55 PM -- Approval of New State Symbol Artwork

01:55 PM -- Senator Kerr, co-sponsor of Senate Bill 13-201 concerning the designation of dogs and cats that are adopted from Colorado animal shelters and rescues as the state pets, told the advisory committee about a young man who proposed the idea of adopting a state pet. Due to concerns about choosing one specific breed, the bill sponsors decided to highlight dogs and cats from shelters as the state pet. He discussed the importance of honoring families that adopt dogs and cats from shelters. As a result, he suggested that it is important that no specific breed of dog or cat be presented on the symbol illustrations.

The committee discussed ideas for representing shelter pets on the state symbol. The committee suggested ways to represent multiple cats and dogs in order to remain vague on specific breeds. Senator Kerr suggested that the artist get advice from the young man who proposed the idea of the state pet.

02:04 PM -- Mr. Thom Buchanan, Haller Buchanan, discussed the existing state symbol illustrations. He suggested that the interaction of multiple breeds of dogs and cats could be a good place to start for the design.

Mr. Buchanan presented a draft of the new symbol designs for the state amphibian, the Western Tiger Salamander, and the state summer sport, Pack Burro Racing. He discussed the design elements and the use of graphic design. He answered questions from the committee regarding the design and discussed the need to develop new brochures.

Senator Newell discussed concerns about the individual designs and how they would be presented in the brochure. Mr. Buchanan discussed the importance of choosing the right brochure format to represent the images. He discussed the need to create a standard platform to create a consensus for the individual designs.

02:19 PM

Ms. Miklosi asked how the images would be represented on the Internet. The committee discussed possible ways the state symbols would be displayed on the advisory committee website.

02:21 PM -- Ms. Theresa Holst, Legislative Council Staff, discussed the current use of the brochures for visitor and education services.

Ms. Miklosi asked about the design process and whether community participation would be beneficial.

Ms. Holst continued to discuss the importance of providing informational displays for educational purposes. She showed the committee an existing coloring book with state symbols that is distributed to visiting school children as an example of educational interaction (Attachment A).

Attachment A.pdf

The committee discussed creating a subcommittee to oversee design options for the state symbols and the accompanying brochure. Senator Newell appointed Mr. Patterson, Ms. Markwell, Mr. Walter, Mr. Buchanan, Mr. Manish Jani or his designee, and Ms. Holst to the subcommittee to discuss the type, design, size, display, and multimedia representation of the state symbols. The subcommittee was directed to present their recommendations at the October advisory committee meeting.

02:36 PM -- Approval Committee Rules and Procedures

Senator Newell discussed the importance of updating the rules and procedures for the advisory committee.

02:38 PM -- Mr. Damion Pechota, Legislative Council Staff, presented a draft of a document which establishes procedures for various tasks undertaken by the committee and what committee action requires a quorum Committee members received a copy of the document, prepared by Legislative Council Staff (Attachment B). Mr. Pechota asked for committee input on the supplement, specifically in regards to voting procedures and the Gold Fund.

Attachment B.pdf

02:43 PM -- Ms. Betsy Holdredge, Legislative Council Staff, discussed the current procedures for the Gold Fund. She spoke on the requirements for new expenditures and agreed that $1,000 is an appropriate limit before a quorum is required, as proposed in the draft.

02:45 PM -- Ms. Kori Donaldson, Legislative Council Staff, spoke on the distinction between a quorum and committee action and discussed the need for the supplement. Ms. Markwell suggested that the existing Criteria and Procedures should be rewritten in order to make it a more approachable document for the public members of the committee. The committee discussed the supplement draft and the current Criteria and Procedures.

Mr. Walter asked about the oversight of Capitol furniture as outlined in the supplement draft. Ms. Donaldson discussed the current inventory of furniture in the building and the oversight authority of the advisory committee.


BILL:	Approval Committee Rules and Procedures
TIME:	02:54:35 PM
MOVED:	Newell
MOTION:	Adopt the draft of the supplement for the criteria and procedures and the approval of the requirements for expenditures from the Gold Fund as currently proposed in the draft supplement. The motion passed without objection.
SECONDED:
		VOTE
	Bell
	Bishop	Excused
	Eddins
	Green	Excused
	Hullinghorst	Excused
	Lee
	Markwell
	Miklosi
	Patterson
	Walter
	Vacant
	Newell

YES: 0 NO: 0 EXC: 3 ABS: 0 FINAL ACTION: Pass Without Objection

02:55 PM -- Tour Desk Sales and End-of-Year Gold Fund Balance

Ms. Holdredge presented and summarized the Gold Fund Balance (Attachment C). Ms. Holdredge provided information about the tour desk sales and the year end balance that makes up the Gold Fund. Mr. Patterson discussed a new ornament from the Governor's Mansion and said that he will seek approval for its sale at the gift shop.

Attachment C.pdf

Ms. Holst discussed the current items offered for sale in the gift shop.

03:01 PM -- Maintenance Budget for Mr. Brown's Attic

Ms. Holst presented information about the expenditure of moneys for maintenance of the museum exhibit in Mr. Brown's Attic. Ms. Holst provided some information about the creation and operation of the exhibit. Committee members received a report detailing the operation and maintenance of the attic, and a table detailing the number of visitors to the building during the last year (Attachments D and E, respectively). Senator Newell commented on the improvements made to date in the attic. Mr. Patterson commented that the majority of visitors to the building enter through the north entrance. Ms. Holst addressed a question from Mr. Walter about how a future exhibit may be funded.

Attachment D.pdf

Attachment E.pdf

03:06 PM -- Creative Capitol Exhibit

03:07 PM -- Ms. Margaret Hunt and Ms. Sheila Sears, both representing the Colorado Creative Industries, presented an update on the Creative Capitol Art Exhibit Program (Attachment F). Ms. Hunt discussed the current functions of the Creative Capitol exhibit program: as approved by an existing agreement, Colorado Creative Industries provides two exhibits a year in the basement rotunda. She discussed recent and upcoming exhibits. The committee complemented the program and their continued work. Ms. Sears encouraged committee involvement in the program and discussed the popularity of the presentations in the Lieutenant Governor's office.

Attachment F.pdf

03:12 PM -- Audio/Visual Upgrades to Old Supreme Court Chamber

03:12 PM -- Mr. Zack Wimberly, Legislative Council Staff, discussed the current state of the audio system in the Old Supreme Court Chamber and potential technology updates. He discussed the importance of providing sufficient technology without disrupting the room or its historic features, specifically in regard to wireless capability, the consideration of screens for the room, and operation panels. Mr. Wimberly presented images to show the committee the type and placement of technologies to be used. He said that the current problem is that there is no way to install a projector, potentially leaving a liquid crystal display (LCD) screen wall as the only option. Senator Newell asked about the podium as an optional place for a projector. Mr. Wimberly explained that there would not

be any changes to the audio system. He talked about the plan to include a single camera to alleviate the need for media to be placed throughout the room. The committee discussed the image that will be shown on the screen when not in use. Mr. Lee asked about the need to drill into the walls for wiring.

03:21 PM -- Armenian Garden Restoration

03:22 PM -- Ms. Donaldson presented a letter from Sona Hedeshian, President of the Armenians of Colorado, on the restoration of the Armenian Garden (Attachment G). Ms. Donaldson addressed the questions presented in the letter: (1) are there limitations on the days that the contractor can work on the Garden; (2) does the CBA Committee need to approve the landscape company selected by our organization; (3) when is the State planning to put the sod in the general area; and (4) is there a specific timeline for completing the work? The committee discussed the importance of hiring a landscape company that will adhere to the historic needs of the building. Mr. Lee suggested that Capitol Complex provide a list of companies that have been previously approved for work. Ms. Donaldson explained that Capitol Complex will wait until the fall to put down sod for the new area and the potential timeline for restoring the gardens. The committee discussed the need to start preparing for the fall in order to get the job done. Mr. Walter suggested the need to have the Armenian society seek approval from Capitol Complex for contractors before proceeding. Mr. Lee asked about the specifics for the timeline and possible continued work for the geothermal project.

Attachment G.pdf

03:30 PM

Mr. Lee discussed the potential use and placement of blue grama grass on the capitol grounds.

The committee decided that Lance Shepard should approve the selected contractor for the Armenian garden.

03:32 PM -- Funding Projects in the State Capitol Building

Ms. Donaldson spoke on the current funding projects in the Capitol. Specifically, she spoke on: the upgrades to the public restrooms and wheelchair lifts for ADA compliance; the dome restoration; the House and Senate chambers renovations; and the Capitol Complex Master Plan. She spoke on the Capitol Dome and the slowing of funds raised through Colorado Preservation, Inc. She presented on the restoration of the skylights in the House and Senate chambers. Mr. Walter asked about the need to hire designers and preservationists for the House and Senate chamber renovations. Ms. Eddins discussed the current plans for the House and Senate Chambers. Senator Newell clarified that the advisory committee does not have any statutory oversight of the House and Senate Chambers, and only plays an advisory role.

03:37 PM -- National Historic Landmark Plaque Locations


BILL:	National Historic Landmark Plaque Locations
TIME:	03:38:17 PM
MOVED:	Walter
MOTION:	Advise the Capital Development Committee to adopt the location of the National Historic Landmark Plaque on the center column of the north steps on the Capitol building. The motion passed without objection.
SECONDED:
		VOTE
	Bell
	Bishop	Excused
	Eddins
	Green	Excused
	Hullinghorst	Excused
	Lee
	Markwell
	Miklosi
	Patterson
	Walter
	Vacant
	Newell

YES: 0 NO: 0 EXC: 3 ABS: 0 FINAL ACTION:

03:40 PM -- Updates

Ms. Donaldson presented and summarized the FY 2012-13 Annual Report for the activities of the advisory committee (Attachment H).

Attachment H.pdf

Ms. Donaldson discussed the scheduled tour in October, during which the advisory committee members will be shown the dome and the subbasement.

03:42 PM

Mr. Pechota presented and summarized a proposal from Representative Fischer to locate an electric vehicle charging station on the Capitol grounds for the use of legislators. Mr. Lee discussed the mechanics of placing an EV station in the circle and the power source from the Capitol building. Mr. Patterson discussed the Office of the Governor's study to place an EV charger in the circle. The committee discussed concerns about the location of the chargers in the circle and their proximity to the Capitol building. Mr. Pechota discussed the options for funding and the potential public use of the station. The committee discussed potential sites around the Capitol Complex that might better serve an EV station.

Senator Newell appointed Mr. Lee, Ms. Eddins, Ms. Markwell in absentia, Representative Fischer in absentia, and Mr. Patterson to the subcommittee to review and recommend potential locations and uses for an electric vehicle charger on the Capitol grounds.

03:57 PM -- Liberty Bell Renovation

Senator Newell provided a summary of the planned renovation of the Liberty Bell in Lincoln Park for the new members.

03:59 PM -- Ms. Sue Johnson, representing the Daughters of the American Revolution, Mount Rosa Chapter, provided updates to the committee regarding two current bids and an assessment for the renovation project (Attachment I). She asked the committee to provide feedback regarding the direction of the renovation process.

Attachment I.pdf

Ms. Johnson provided clarification on the work to protect the yoke. Mr. Lee discussed the cleaning and restoration of monuments on the Capitol grounds through current funds provided by the legislature. He suggested that funding might be available to offset the cost to restore the Liberty Bell.

Ms. Johnson discussed the financial details of the two bids for the restoration. She discussed the cement currently under the bell and shared her desire to provide a different platform in order to protect the Liberty Bell over time. She discussed the bid costs and the varying options for restoration. The committee showed a preference for hiring a local company and suggested that Ms. Johnson ask for greater specificity on the financial breakdown of proposed work. Ms. Johnson asked for clarification on the approval of proceeding with the restoration plan.

04:15 PM -- Rules and Schedule

Senator Newell recommended the following meeting schedule for the upcoming year: October 18,
January 17, May 16, and July 18. The committee agreed to the proposed schedule.

Senator Newell spoke on the rules of order for the committee and recommended the adoption of Senate rules. The committee agreed to the use of Senate rules.

04:18 PM

The committee adjourned.