Final
STAFF SUMMARY OF MEETING

COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date:05/30/2013
ATTENDANCE
Time:01:33 PM to 02:40 PM
Giron
X
Lambert
X
Place:HCR 0112
Newell
X
Rankin
X
This Meeting was called to order by
Singer
X
Representative Tyler
Tyler
X
(None), (None)
This Report was prepared by
(None), (None)
Jessika Shipley
X = Present, E = Excused, A = Absent, * = Present after roll call
Bills Addressed: Action Taken:
Introductions
Election of Chair and Vice-chair
Appointments to the Colorado Voter Access and Modernized Elections Commission
Other Business
Committee Discussion Only
Chair and Vice-chair Elected
Senator Giron and Representative Rankin Appointed
Committee Discussion Only


01:33 PM -- Introductions

Representative Tyler called the meeting to order and asked various staff members to introduce themselves and explain their roles relative to the Joint Technology Committee (JTC). Chris Lines, representing the Governor's Office of Information Technology (OIT), introduced himself and stated that he is willing to help with whatever the committee needs. He provided the committee with a packet of background information about OIT (Attachment A). Amy Zook, representing Legislative Council Staff, introduced herself and briefly discussed the role of Legislative Council Staff. Esther van Mourik, representing the Office of Legislative Legal Services, explained that she was observing the meeting in order to determine the needs of the committee. Kevin Neimond, representing the Joint Budget Committee Staff, stated that he has no formal role with the committee.

130530 AttachA.pdf130530 AttachA.pdf

01:38 PM

Jessika Shipley, representing Legislative Council Staff, introduced herself and explained the committee's charge, which is laid out in a Legislative Council Staff memorandum (Attachment B).

130530 AttachB.pdf130530 AttachB.pdf






01:45 PM

Representative Tyler asked the members of the committee to introduce themselves and explain why they are interested in serving on the committee. Each member spoke briefly about their interest in information technology (IT) issues and in serving on the committee.

01:52 PM

Members of the committee continued to discuss their professional backgrounds and how those affect their interest in serving on the committee.


01:54 PM -- Election of Chair and Vice-chair

Representative Tyler asked for nominations for chair and vice-chair of the JTC.
BILL:Chair
TIME: 01:54:50 PM
MOVED:Newell
MOTION:Elect Representative Tyler to be the chair of the committee. The motion passed on a vote of 6-0.
SECONDED:Giron
VOTE
Giron
Yes
Lambert
Yes
Newell
Yes
Rankin
Yes
Singer
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
BILL:Chair
TIME: 01:55:30 PM
MOVED:Tyler
MOTION:Elect Senator Newell to be the vice-chair of the committee. The motion passed on a vote of 6-0.
SECONDED:Singer
VOTE
Giron
Yes
Lambert
Yes
Newell
Yes
Rankin
Yes
Singer
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS



01:58 PM

Representative Tyler explained his interest in being the chair and he spoke about a number of statewide systems and problems they have faced in the past decade. He discussed his vision for the role of the committee, including possible interactions with the Joint Budget Committee (JBC) and the Capital Development Committee (CDC). He talked about the possibility of coming to consensus as a committee when it comes to introducing legislation. Senator Lambert mentioned the quarterly reports provided to the JBC about the Colorado Benefits Management System (CBMS) as required by law and suggested that the JTC should attend the meetings to hear those reports.

02:03 PM -- Appointments to the Colorado Voter Access and Modernized Elections Commission

Representative Tyler asked for nominations for appointments to the Colorado Voter Access and Modernized Elections Commission pursuant to House Bill 13-1303.
BILL:Appointments
TIME: 02:04:02 PM
MOVED:Newell
MOTION:Appoint Senator Giron to the Colorado Voter Access and Modernized Elections Commission pursuant to House Bill 13-1303. The motion passed on a vote of 6-0.
SECONDED:Tyler
VOTE
Giron
Yes
Lambert
Yes
Newell
Yes
Rankin
Yes
Singer
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
BILL:Appointments
TIME: 02:04:51 PM
MOVED:Newell
MOTION:Appoint Representative Rankin to the Colorado Voter Access and Modernized Elections Commission pursuant to House Bill 13-1303. The motion passed on a vote of 6-0.
SECONDED:Tyler
VOTE
Giron
Yes
Lambert
Yes
Newell
Yes
Rankin
Yes
Singer
Yes
Tyler
Yes
Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS




02:05 PM -- Other Business

Representative Tyler discussed future meeting times for the committee. Senator Lambert suggested the committee tour the OIT backup system and the State Internet Portal Authority (SIPA) facility. Representative Tyler suggested an late August or early September meeting that might be combined with such a tour. The committee discussed the open availability of state data and the security of various systems. Representative Tyler spoke about a number of upcoming events the committee might consider attending as a way to educate themselves, including the CBMS quarterly report with the JBC and a "hackathon" that would provide a demonstration of state IT security system integrity.

02:17 PM

The committee discussed the role of the committee's appointees to the elections commission and whether they will report back to the JTC about the work of the commission. It was decided by consensus that the appointees should provide regular updates to the JTC.

02:21 PM

The committee suggested a number of items to be placed on the next meeting's agenda. These included:

02:29 PM

Jessica Roe, representing OIT, clarified the role of Jonathan Trull, the state's Chief Information Security Officer. She talked about various resources available to the committee and House Bill 12-1288, concerning the administration of large-scale IT projects. She offered the committee a tour of the digital trunked radio system in the state. She talked about the Vendor Management Office in OIT.

02:35 PM

Senator Lambert commented about the hardware managed by OIT. Ms. Roe talked about various acceptable use policies at executive branch agencies.

02:40 PM

The committee adjourned.