Capitol Building Advisory Committee (07/18/2012)

Final
STAFF SUMMARY OF MEETING

CAPITOL BUILDING ADVISORY COMMITTEE

Date:	07/18/2012	ATTENDANCE

Time:	09:38 AM to 12:20 PM	Eddins	X
		Green	E
Place:	SCR 354	Lee	X
		Markwell	*
This Meeting was called to order by		Nichols	E
	Georgianna Contiguglia	Nunnally	X
		Patterson	E
This Report was prepared by		Sill	E
	Julia Jackson	Stephens	*
		Walters	X
		Newell	*
		Contiguglia	X
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Update on Geothermal Project Approval of Minutes Fallen Heroes Memorial Election of Chair and Vice Chair Application for a Permanent Gift of a Memorial Dome Fund-Raising Quarterly Report Tour Desk Sales Controlled Maintenance Update Capitol and Grounds Creative Capitol Exhibitions Committee Updates		- - - - - - - - -

09:39 AM -- Update on Geothermal Project

The committee was called to order by the Chair, Georgianna Contiguglia. Because a quorum was not yet present, the first action items on the agenda were laid over until later in the meeting.

Mr. Lance Shepherd, Manager of Design and Construction Programs, Division of Central Services in the Department of Personnel and Administration (DPA), gave the committee an update on the second phase of the geothermal project on the Capitol grounds. He explained the work currently being done and discussed the project's potential to improve air conditioning systems in the Capitol building. Ms. Contiguglia and Mr. Shepherd discussed the air conditioning and and the eventual energy savings from the project. Mr. Shepherd noted that DPA has a good track record with Chevron, the contractor working on the geothermal project, in exceeding energy savings goals. Ms. Eddins and Mr. Shepherd discussed the project's impact on parking spaces at the Capitol. Mr. Shepherd further explained that there is a budget of about $5,000 to restore the Armenian Garden after the geothermal project is completed.

09:44 AM -- Approval of Minutes


BILL:	Approval of Minutes
TIME:	09:44:56 AM
MOVED:	Nunnally
MOTION:	Moved to approve the summary of the committee's March 16, 2012, meeting. The motion passed without objection.
SECONDED:	Markwell
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters
	Newell	Excused
	Contiguglia

YES: 6 NO: 0 EXC: 6 ABS: 0 FINAL ACTION: Pass Without Objection


BILL:	Approval of Minutes
TIME:	09:45:52 AM
MOVED:	Eddins
MOTION:	Moved to approve the summary of the committee's May 18, 2012, meeting. The motion passed without objection.
SECONDED:	Nunnally
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters
	Newell	Excused
	Contiguglia

YES: 6 NO: 0 EXC: 6 ABS: 0 FINAL ACTION: Pass Without Objection

09:47 AM -- Fallen Heroes Memorial

Mr. Seth Rosenman, Rosenman Associates Architects, presented his proposal for the Fallen Heroes Memorial, located in Lincoln Park west of the Capitol. Senate Bill 07-086 created the Fallen Heroes Memorial Commission to erect memorials near the Colorado Veterans Monument to commemorate the lives of Coloradans who died during specific military conflicts. Under the bill, the Capitol Building Advisory Committee (CBAC) is charged with providing final approval of the design and siting of such memorials. Mr. Rosenman introduced members of the Fallen Heroes Commission who were in attendance. He showed the committee a site plan for the existing monument and proposed memorial and discussed the site. He explained his group's proposal for the Fallen Heroes Memorial, noting that the inscriptions on the memorial are not defined yet but will be as part of the commission's review process. Committee members received a pack of information about the proposed design (Attachment A) and were shown several large renderings of the proposed additions to the memorial.

09:55 AM

Mr. Lee and Mr. Rosenman discussed the plants proposed in the design. Ms. Contiguglia expressed concern that the view of the Capitol would be limited by the additional trees in the proposed memorial, and Mr. Rosenman noted that the view from the pathways would be maintained. Mr. Lee and Mr. Rosenman discussed concerns with the lighting of the memorial, including the need for lighting elements to withstand water and potential vandalism. Mr. Walter and Mr. Rosenman discussed the pitch on the top of the proposed structure. Ms. Eddins asked about the inscription, and Mr. Rosenman noted that the language could be approved by the CBAC if the committee desired. Ms. Contiguglia suggested that bushes of lower height be used in the center of the memorial. Ms. Nunnally and Mr. Rosenman discussed irrigation for the plants. Ms. Contiguglia and Mr. Lee discussed maintaining trees on the Capitol grounds. Mr. Lee noted that Capitol Complex staff no longer has a budget for tree maintenance.

10:02 AM

At the request of committee members, Mr. Rosenman noted that there would be space on the memorial for additional future wars, if needed. Mr. Lee and Mr. Rosenman discussed peoples' ability to climb to the top of the structure. Mr. Rosenman noted that the structure will be 7.5 feet tall, which should discourage climbing. Mr. Rosenman also described the foundation of the proposed structure.

10:06 AM

Ms. Contiguglia requested that lower-profile plants be used in the center of the proposed memorial. Committee members discussed cleaning issues the memorial may face.

10:07 AM

Mr. Tim Drago, Preservation Trust Committee and a member of the Fallen Heroes Commission, told the committee about existing cleaning issues in the park and the nature of sandstone. Committee members discussed pigeon mitigation around the Capitol and grounds.


BILL:	Fallen Heroes Memorial
TIME:	10:08:39 AM
MOVED:	Newell
MOTION:	Moved to support the proposed design of the Fallen Heroes Memorial, with a request that a modified proposal be submitted to the committee at a future meeting, proposing plants in the center of the memorial low enough to preserve views of the Capitol. The motion passed without objection.
SECONDED:	Eddins
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 5 ABS: 0 FINAL ACTION: Pass Without Objection

10:09 AM -- Election of Chair and Vice Chair


BILL:	Election of Chair and Vice Chair
TIME:	10:10:16 AM
MOVED:	Contiguglia
MOTION:	Moved to elect Senator Newell as Chair of the Capitol Building Advisory Committee for fiscal year 2012-13. The motion passed without objection.
SECONDED:	Markwell
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 5 ABS: 0 FINAL ACTION: Pass Without Objection


BILL:	Election of Chair and Vice Chair
TIME:	10:11:00 AM
MOVED:	Eddins
MOTION:	Moved to elect Ms. Contiguglia as Vice-Chair of the Capitol Building Advisory Committee for fiscal year 2012-13. The motion passed without objection.
SECONDED:	Nunnally
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 5 ABS: 0 FINAL ACTION: Pass Without Objection

10:11 AM -- Application for a Permanent Gift of a Memorial

Ms. Sona Hedeshian and Mr. Ken Allikian, representing the Armenians of Colorado, presented their group's application to donate an Armenian khachkar for placement in the Armenian Garden on the Capitol grounds. Ms. Hedeshian introduced members of her group to the committee, and stated that this donation would be part of a larger landscaping plan to restore the garden. Ms. Contiguglia thanked Ms. Hedeshian for her group's detailed application (Attachment B). Mr. Allikian told the committee about the history of the Armenian genocide and the response from Coloradans at the time. He explained the history of the Armenian Garden and the maintenance challenges it has faced. He noted that the Armenians of Colorado have had plans for a number of years to enhance the garden, and they would like to make these improvements in time for the 100th anniversary of the genocide in April 2015. Mr. Allikian added that the khachkar is already represented on the plaque in the garden.

10:20 AM

Mr. Lee and Ms. Hedeshian discussed potential plans for restoring the garden. Ms. Hedeshian noted that the plans her group previously submitted to improve the garden would be modified once the geothermal project is complete. Mr. Lance Shepherd, DPA, explained that something needs to be in place next spring in order to use the available funds from the geothermal project. Ms. Hedeshian noted that there are two separate issues that need to be decided - the design of the garden and the gift of the khachkar. She stated that the Armenians of Colorado can prepare a design with a landscape architect by the spring. Ms. Contiguglia noted that the CBAC must approve the garden design.

10:24 AM

Mr. Walter and Mr. Shepherd discussed the drainage issues in the Armenian Garden location. Mr. Shepherd explained that the $5,000 available for the garden is not sufficient to address the existing drainage problems. Mr. Allikian clarified with Mr. Shepherd that work on the garden could probably begin in the fall. Mr. Walter clarified the location of the khachkar and the geometry of the area with Ms. Hedeshian. Ms. Kori Donaldson, Legislative Council Staff, explained that the memorial to the USS Colorado is also located near the garden. Ms. Donaldson and Mr. Shepherd discussed the method of spending the available funds.

10:31 AM

Ms. Contiguglia and Ms. Hedeshian discussed the imagery and icons on the khachkar. Ms. Donaldson and Mr. Shepherd explained the security available on the site. Ms. Contiguglia asked about the possibility of controversy over the religious symbols on the khachkar.

10:34 AM

Ms. Debbie Haskins, Office of Legislative Legal Services, discussed the religious symbols on the khachkar. She noted that there is case law on this question but that she was not prepared to answer it definitively at this time. She added that providing explanation of the memorial might help. Ms. Nunnally asked that this information be provided in a timely manner, which Sen. Newell suggested could be for the September meeting. Ms. Contiguglia and Mr. Allikian discussed the possibility of interpretive text. Mr. Walter clarified with Mr. Allikian and Ms. Hedeshian that the donated memorial would be a replica of a historical khachkar from 1583. Mr. Shepherd noted that he could work with the group to make sure the foundation of the memorial would be properly placed.

10:40 AM

Ms. Donaldson clarified the CBAC procedures for accepting gifts and memorials, noting that the committee has 75 days from the time an application is heard to make a decision on accepting the item. Ms. Contiguglia requested that the vote on accepting the memorial be delayed. Ms. Donaldson advised that the committee could vote today on restoring the garden.


BILL:	Application for a Permanent Gift of a Memorial
TIME:	10:43:17 AM
MOVED:	Contiguglia
MOTION:	Moved to authorize the Armenians of Colorado to design a proposed restoration of the Armenian Garden. The motion passed on a vote of 7-0.
SECONDED:	Nunnally
		VOTE
	Eddins	Yes
	Green	Excused
	Lee	Yes
	Markwell	Yes
	Nichols	Excused
	Nunnally	Yes
	Patterson	Excused
	Sill	Excused
	Stephens	Excused
	Walters	Yes
	Newell	Yes
	Contiguglia	Yes

YES: 7 NO: 0 EXC: 5 ABS: 0 FINAL ACTION: PASS

10:44 AM

Ms. Hedeshian clarified that the Armenians of Colorado will present a proposal for the garden at the committee's September meeting.

10:45 AM -- Dome Fund-Raising Quarterly Report

Ms. Katie Carroll, Colorado Preservation Inc. (CPI), presented Share in the Care Colorado's 4th Quarter fund-raising report (Attachment C) to the committee. She explained that an agreement has been reached with the Boettcher Foundation for a $50,000 donation to the campaign. She discussed the amount raised through the public campaign and noted public events that were conducted in this quarter. Ms. Contiguglia and Ms. Carroll clarified the transfer of funds to the state at this point. Ms. Contiguglia asked Ms. Carroll to describe the campaign's current goals. Ms. Carroll explained that the Dome Task Force has discussed specific goals, and she noted that they would also be working with the Governor's Community Partnership Office. Senator Newell and Ms. Carroll discussed the consequences of not reaching the original fund-raising goals. Ms. Carroll noted the toll the campaign has taken on CPI. Ms. Eddins and Ms. Carroll discussed the fund-raising resulting from the film screening in the House Chambers.

10:53 AM

Ms. Contiguglia and Ms. Donaldson reminded the committee of the role of the Dome Task Force. Ms. Donaldson agreed to update the CBAC on task force meetings.

10:54 AM -- Tour Desk Sales

Ms. Betsy Holdredge and Ms. Theresa Holst, Legislative Council Staff, discussed the preliminary year-end Gold Fund balance (Attachment D). Ms. Holdredge explained that the Gold Fund is used for tour desk sales, and she discussed expenses from the fund. She listed the items currently available for sale at the tour desk and made recommendations for which items should continue to be stocked. Ms. Holst requested feedback from the committee regarding the gift desk, noting the limitations on the operation. Senator Newell and Ms. Holst discussed visitor demand for high-end versus low-end gift items.

11:01 AM

Representative Stephens noted that she would like to see more of a gift shop at the Capitol. She explained that other state capitols have large gift shops with a wide variety of offerings, and she suggested that space in the basement can be better used, including accommodating a gift shop. Ms. Contiguglia reminded the committee of the limits on businesses operating on state property. Representative Stephens suggested that those provisions might be modified, and she said she has spoken with representatives from History Colorado about sales of Colorado items. Representative Stephens and Mr. Lee noted that some space in the Capitol would be reconfigured as the 1525 Sherman St. building is vacated and remodeled. Mr. Lee added that the group running the basement cafeteria would not be a roadblock to an expanded gift shop. Ms. Holst explained the visitor and tour numbers and noted the current staffing for the tour operation. Ms. Contiguglia discussed this point and the possibility for volunteer involvement. Ms. Holst noted that docent volunteers generally prefer to give tours.

11:09 AM

Mr. Lee asked about the possibility of including office space for tour staff in the process of remodeling offices. Ms. Holst pointed out the challenges posed by the current locations of visitor entrances, and Representative Stephens noted the need to balance government business with public access to the Capitol. Representative Stephens discussed the Alabama State Capitol as a model, as well as the gift shop at the new History Colorado Center. Ms. Holdredge noted that Legislative Council Staff has also had a lot of conversations about space planning.

11:15 AM

Ms. Donaldson explained that the committee could recommend a task force or study committee to address space planning related to a gift shop. Representative Stephens noted that the Executive Committee will be making decisions about Capitol space and made suggestions for the CBAC process, including looking at legal issues and existing business plans, such as History Colorado's. Senator Newell requested volunteers for this process. Representative Stephens and Mr. Walter expressed interest.

11:21 AM

Ms. Holdredge suggested that the committee make sure to understand legal limitations on the use of the Capitol building.


BILL:	Tour Desk Sales
TIME:	11:22:40 AM
MOVED:	Nunnally
MOTION:	Moved to establish an ad hoc group of committee members to plan the potential creation of a Capitol gift shop, with Representative Stephens as chair. The motion passed without objection.
SECONDED:	Contiguglia
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

11:24 AM

Representative Stephens and Ms. Nunnally discussed gift shops in other state Capitols. Senator Newell expressed her support for selling items from Colorado artisans.

11:25 AM -- Controlled Maintenance Update Capitol and Grounds

Ms. Kori Donaldson, Legislative Council Staff, presented the projects on the Capitol and grounds that received controlled maintenance funds in FY 2012-13. She discussed the ongoing door hardware project, upgrades to the electrical loop, and minor repairs to the pavers on the Capitol grounds. Mr. Lance Shepherd, DPA, discussed the ongoing plumbing assessment, noting that existing restrooms in the building do not meet current codes. He added that the second high-priority project for DPA is improved ADA accessibility for the House Chambers. He described other projects on the five-year list for Capitol maintenance, including some roof replacement, window and stone restoration, replacing the circle drive, improving drainage, assessing electrical issues, and other, lower-priority maintenance needs. Representative Stephens and Mr. Lee discussed the need for guidelines for electrical use in the Capitol. Mr. Lee stated that electrical issues are generally addressed on a case by case basis.

11:32 AM

Mr. Shepherd explained, at Senator Newell's request, that electrical issues are lower priority than plumbing and leakage issues. Ms. Donaldson and Mr. Lee clarified controlled maintenance funding with Ms. Markwell. Ms. Contiguglia thanked DPA for looking at systems and long-term needs. Ms. Markwell expressed appreciation for Mr. Shepherd's communication on the matter.

11:35 AM -- Creative Capitol Exhibitions

Ms. Jil Rosentrater, Colorado Creative Industries, presented information about the Creative Capitol exhibition in the Capitol basement. Committee members received a handout on the 2011-12 exhibits (Attachment E). Ms. Rosentrater noted that she also facilitated the move of the presidential portrait collection from the third floor rotunda to the first floor of the Capitol. She pointed out that the Creative Capitol program has expanded to three locations. She described the "Art is the Best Teacher" and "Our Town, Colorado" exhibits presented in the last fiscal year. Ms. Rosentrater stated that the next exhibit will be titled, "On My Own Time," and it will highlight artwork done by state employees. She explained that this will be one of several shows, including one sponsored by the City and County of Denver and another sponsored by the federal General Services Administration.


BILL:	Creative Capitol Exhibitions
TIME:	11:42:40 AM
MOVED:	Nunnally
MOTION:	Moved to allow staff to modify the memorandum of understanding with Colorado Creative Industries as needed to continue putting on two Creative Capitol exhibits per year. The motion passed without objection.
SECONDED:	Contiguglia
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

11:43 AM

Ms. Rosentrater invited committee members to visit her office to see the continuation of the Creative Capitol exhibits.

11:44 AM -- Committee Updates

Ms. Sue Johnson, Daughters of the American Revolution (DAR) Mount Rosa Chapter, updated the committee on her group's proposal to restore the reproduction liberty bell in Lincoln Park. She explained the feedback the DAR received when their application for a State Historical Fund grant was denied. Committee members received written information about this feedback (Attachment F). Ms. Johnson explained that grant reviewers found it difficult to reconcile the proposed restoration with the proposed historic designation for the bell, as the two represent different time periods. She added that the State Historical Fund wanted to know how the state will maintain the bell and was concerned about the reversibility of the proposed restoration treatments. Ms. Johnson discussed the example of Washington, D.C.'s replica bell. She asked the committee to discuss the maintenance of the bell and guidelines for use of the bell.

11:54 AM

Mr. Lee noted that bell maintenance could be worked into existing Capitol and grounds maintenance. Ms. Johnson explained that DAR's first priority will be getting the bell restored, noting that the next application deadline is October 1. Ms. Contiguglia pointed out the committee's next meeting dates. Mr. Lee described his efforts to learn more about the maintenance of memorials on the grounds and plan for that maintenance in the future. Ms. Johnson requested that Mr. Lee provide information about the permit process for public gatherings in Lincoln Park. She agreed to continue to update the committee.

12:00 PM

Ms. Kori Donaldson, Legislative Council Staff, explained the requirements regarding furniture original to the Capitol building. She stated that she had worked with History Colorado to establish an inventory of Capitol furniture that is currently located in History Colorado facilities (Attachment G). Ms. Eddins noted that other state departments have pieces of Capitol furniture as well. Ms. Markwell recommended that there be guidance for tenants of the Capitol Complex, to make sure historic furniture is not surplussed. She and Mr. Lee discussed surplus furniture. Mr. Lee and Ms. Donaldson noted that a lot of historic furniture is currently stored in the Capitol subbasement. Ms. Contiguglia asked that a formal loan agreement be prepared for History Colorado regarding the historic furniture.

12:06 PM

Mr. Lee discussed the tracking of assets at History Colorado and in the Capitol building. Ms. Contiguglia suggested that History Colorado may be able to use interns to catalogue some of the furniture, and that the historic furniture might be included on the art and memorials website. Ms. Nunnally discussed the possibility of auctioning some of the historic furniture with Mr. Lee and Ms. Donaldson. Committee members continued to discuss the historic furniture stored in the Capitol subbasement.

12:14 PM

Ms. Donaldson explained that committee members received copies of the committee's Annual Report (Attachment H) and Annual Work Plan (Attachment I).

12:15 PM

Ms. Contiguglia provided background to the committee about a request to relocate the bust of William Lee Knous, currently located in the Capitol rotunda. The bust had been moved to accommodate the display of a state key donated by Hyde Park Jewelers. Governor Knous's family members then raised concerns that the bust was no longer facing west, as they were originally promised it would. Ms. Contiguglia explained that she worked with DPA and the Governor's office to find a location for the state key, so the bust could be returned to its previous location. A niche next to the Governor's office was identified as a suitable location for the state key. Ms. Contiguglia noted that Hyde Park Jewelers would be contacted before the key is moved. Ms. Eddins clarified the security modifications made to the key's display case.


BILL:	Committee updates
TIME:	12:18:11 PM
MOVED:	Nunnally
MOTION:	Moved to support the relocation of the State Key in order to return the bust of William Lee Knous to its prior location. The motion passed without objection.
SECONDED:	Eddins
		VOTE
	Eddins
	Green	Excused
	Lee
	Markwell
	Nichols	Excused
	Nunnally
	Patterson	Excused
	Sill	Excused
	Stephens
	Walters
	Newell
	Contiguglia

YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

12:19 PM

The committee agreed to meet at 9:30am on August 17.

12:20 PM

The committee adjourned.