Capitol Building Advisory Committee (07/23/2010)

Final
STAFF SUMMARY OF MEETING

CAPITOL BUILDING ADVISORY COMMITTEE

Date:	07/23/2010	ATTENDANCE

Time:	01:34 PM to 03:56 PM	Eddins	E
		Goldman	E
Place:	SCR 354	Hite	X
		Hoeft	X
This Meeting was called to order by		Lee	X
	Georgianna Contiguglia	Nichols	X
		Nunnally	X
This Report was prepared by		Sill	X
	Jennifer Thomsen	Weingardt	X
		Weissmann	E
		Bacon	E
		Contiguglia	X
		X = Present, E = Excused, A = Absent, * = Present after roll call

Bills Addressed:		Action Taken:
Approval of Minutes Chair Announcement Election of Chair and Vice-chair Tour Desk Sales and End-of Year Fund Balance State Symbols and Emblems Brochure Creative Capitol Exhibitions Dome Renovation Fund-raising Proposal Display of State Key Moon Rock Display Updates		- - - - - - - - - -

01:35 PM -- Approval of Minutes


BILL:	Approval of Minutes
TIME:	01:35:43 PM
MOVED:	Hite
MOTION:	Moved that the summary of the committee's May 21, 2010, meeting be approved. The motion passed without objection.
SECONDED:	Weingardt
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia

Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

01:36 PM -- Chair Announcement

Ms. Contiguglia announced that John Rogers, a former member of the committee and co-founder of RNL Design, recently passed away, as did his wife, Bette Rogers. Ms. Contiguglia shared information about Mr. Rogers and his accomplishments. She provided a copy of the program from the memorial service for Mr. and Mrs. Rogers (Attachment A). Mr. Nichols noted that Mr. Rogers was the architect of the original Colorado History Museum and the Colorado Supreme Court Building, both of which have been demolished to make way for the new Justice Center. Mr. Nichols related a recent conversation he had with Mr. Rogers about the buildings.

01:37 PM -- Election of Chair and Vice-chair

Ms. Contiguglia explained that as the July meeting is the committee's annual meeting, a chair and vice-chair would be elected to serve until July 1, 2011.


BILL:	Election of Chair and Vice-chair
TIME:	01:38:19 PM
MOVED:	Sill
MOTION:	Moved that Georgianna Contiguglia be elected chair of the committee. The motion passed without objection.
SECONDED:	Hoeft
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia

Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

01:40 PM

Ms. Contiguglia explained that the vice-chair is normally a legislative member and nominated Senator Bacon.


BILL:	Election of Chair and Vice-chair
TIME:	01:40:31 PM
MOVED:	Contiguglia
MOTION:	Moved that Senator Bacon be elected vice-chair of the committee. The motion passed without objection.
SECONDED:	Weingardt
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia

Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

01:41 PM -- Tour Desk Sales and End-of Year Fund Balance

Betsy Holdredge, Legislative Council Staff, came to the table to report on the end-of-year balance of the Project Gold Fund. She provided a handout containing information about the fund balance and the items sold at the tour desk (Attachment B). She noted that the end-of-year fund balance is $16,729.58. Ms. Holdredge referred the committee to page 3 of the handout, which shows the number of each item sold and the amount of those sales. Ms. Contiguglia explained that as the chair of the committee, she is empowered to approve reordering of items. She thanked the staff for their work on the inventory. Ms. Holdredge also reminded the committee that the price of the Mile High Marker had been raised to $40 and reported that it is still selling well. Ms. Contiguglia commented on the lack of overhead expenses for the gift shop operation and explained that there is a large internal market for the items for sale.

Ms. Contiguglia asked for an update on the gift shop subcommittee that was formed pursuant to a request from Representative Amy Stephens. Jennifer Thomsen, Legislative Council Staff, explained that the subcommittee has not yet met and said Ms. Eddins might be able to provide an update at the next committee meeting.

01:48 PM -- State Symbols and Emblems Brochure

Kevin Scott and Edna Pelzmann came to the table to talk to the committee about the Colorado State Symbols and Emblems brochure. Mr. Scott explained that two symbols adopted by the General Assembly - winter sports (skiing and snowboarding) and the state reptile (the western painted turtle) - need to be added to the brochure.

Ms. Pelzmann said the tour desk has depleted their inventory of the brochures. She explained to whom the brochures are distributed, saying school teachers and children are the main audience. She said the new symbols were added in 2008 and need to be added to the brochure.

In response to a question from Ms. Contiguglia, Ms. Pelzmann said 75,000 brochures were printed in the last run, and she said they lasted about 18 months. Ms. Contiguglia asked if the tour guides get written requests from school teachers for the brochures. Ms. Pelzmann explained that the brochures are only distributed to students who visit the Capitol. Ms. Contiguglia suggested the emblems be put on the website.

01:53 PM

Mr. Scott displayed two rough draft options for a new brochure and noted that the artist, Thom Buchanan, is available to do the illustrations of the new symbols. He first discussed option A, which would be 13 x 19 inches. He provided some cost estimates for printing, saying that, in addition to about $750 for illustrations and design, a printing of 50,000 of the larger brochure would cost $5,100, while 100,000 would cost $8,600. He said that for recycled paper, the cost would be $50 more for 50,000 and $100 more for 100,000. Ms. Sill asked whether the project had been shopped around to different printers. Mr. Scott said the original printer of the brochure has gone out of business, and the prices he provided to the committee were from a printer he uses in his capacity with the City and County of Denver.

The committee discussed the addition of the new winter sports symbol. Mr. Nichols suggested a printable PDF version of the brochure be created for schools. Mr. Scott discussed another smaller option, option B, saying printing would cost $4,450 for 50,000 or $6,900 for 100,000. Option B is 8.5 x 22 inches, folded to 5.5 x 8.5 inches. The committee discussed how school classes get the brochures, with Ms. Pelzmann explaining that the brochures are not mailed, rather classes pick them up at the tour desk when they arrive at the Capitol.

01:59 PM

Ms. Sill asked for further clarification of the cost and whether it would be more cost effective to order a larger number of brochures. Ms. Pelzmann said she would be concerned that the brochures would quickly be outdated if the inventory was too large. Mr. Lee asked whether Integrated Document Services (IDS) in the Department of Personnel and Administration had been considered for printing the brochure and suggested IDS be considered as it may offer a better price.

Mr. Hite suggested selling the symbols publication as a poster. Ms. Contiguglia asked Ms. Pelzmann to do a straw poll to find out whether teachers would buy a poster.

Ms. Contiguglia said she prefers option B.

02:03 PM

Mr. Weingardt asked about moneys available to design and print the brochure. Ms. Contiguglia explained that the brochure is paid out of the committee's fund - the Project Gold Fund. The committee discussed how many brochures should be ordered. Ms. Pelzmann recommended that 100,000 be ordered.

Mr. Hite asked who would write the text. Ms. Pelzmann said visitor services staff would work with Ms. Holdredge on the text.

Mr. Nichols suggested that the committee recommend 100,000 copies of the the smaller brochure (option B). Ms. Contiguglia suggested that the committee set a ceiling on price and allow Mr. Scott to shop around for the best price. Ms. Nunnally suggested a ceiling of $8,000.


BILL:	State Symbols and Emblems Brochure
TIME:	02:06:28 PM
MOVED:	Nichols
MOTION:	Moved that 100,000 copies of option B be ordered with a price ceiling of $8,000. The motion passed without objection.
SECONDED:	Hoeft
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia
Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

02:08 PM

Ms. Contiguglia asked Mr. Scott to report back with a price from IDS.

02:10 PM -- Creative Capitol Exhibitions

Jil Rosentrater and Elaine Mariner, Colorado Creative Industries, came to the table to ask the committee to approve the extension of the Creative Capitol exhibitions in the basement rotunda. Ms. Rosentrater described the exhibits, both past and upcoming. She explained the hanging system and its minimal impact on the building. Ms. Rosentrater said the Office of the Lieutenant Governor has been generous in hosting exhibition openings.

Ms. Contiguglia expressed her views that the exhibits are well-received and a good addition to the Capitol. Mr. Hite said the exhibits have been successful and have not diminished the dignity of the rotunda. Ms. Sill noted that the prevalence of western art displayed in public places has diminished and suggested a western art exhibit. Mr. Nichols asked for clarification of upcoming exhibits. Ms. Rosentrater responded.


BILL:	Creative Capitol Exhibitions
TIME:	02:18:48 PM
MOVED:	Nunnally
MOTION:	Moved that the committee waive its guidelines prohibiting displays in the basement rotunda and recommend to the Capital Development Committee the indefinite continuation of the Creative Capitol exhibitions in the basement rotunda. The motion passed without objection.
SECONDED:	Sill
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia
Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

02:19 PM

Ms. Mariner explained that Creative Industries has provided $10,000 for the Creative Capitol program.

The committee discussed the length of time for the continuation of the exhibition. Ms Rosentrater agreed to report to the committee on an annual basis.

02:27 PM -- Dome Renovation Fund-raising Proposal

James Hare, Colorado Preservation, Inc. (CPI), came to the table to speak to the dome renovation fund-raising proposal. He said he is asking for approval from the committee so the proposal may move forward to Capital Development Committee on August 2. The committee was provided a number of documents related to the proposal including:

a packet from CPI containing an overview and timeline, information on corporate partnership opportunities, an outline of presenting partner rights and benefits, the campaign trademark, the dome sponsorship policy, sample signage, and a sample poster (Attachment C);
a memorandum from Legislative Council Staff and the Office of Legislative Legal Services identifying issues the committee may want to consider in its deliberations (Attachment D); and
CPI's responses to the issues raised in the memorandum (Attachment E).

Mr. Hare displayed the trademark for the project and said it is all that will appear on the scrim. He responded to questions about the scale of the image that will be displayed on the scrim.

Ms. Sill asked how the scrim will be attached to the scaffolding. Mr. Hare said the State Architect, Larry Friedberg, will be working on that. Ms. Nunally commented that new materials allow air to pass through the scrim, minimizing wind noise. Ms. Contiguglia asked Mr. Hare to come back to the committee with details about the scrim and scaffolding.

Mr. Hare said the signage will be 8 feet tall and 3 feet wide. He explained where it will be displayed. In response to a question from Mr. Nichols, Mr. Hare said the image will be registered as a trademark. Mr. Nichols suggested the shape of the dome be outlined the marketing image.

02:36 PM

Mr. Hare walked through the questions in the memorandum, the first being about legislative oversight. Ms. Contiguglia said she feels there should be a review of the expenditure of funds, and noted that may not be a job for the committee, however. Ms. Contiguglia asked Mr. Hare to talk about how the moneys would be transferred and how the 15 percent administrative fee would be paid. Mr. Hare said a plan has been roughed out with the Department of Personnel and Administration. He said CPI will transfer funds raised and interest to the Department of Personnel and Administration in June of 2011 and June of 2012. Ms. Contiguglia asked for additional clarification and asked how the moneys will be reconciled She asked for a report to accompany the transfer each year. Mr. Nichols asked for an audited copy of the report.

02:41 PM

Ms. Contiguglia asked the committee to discuss the "up to 7 percent" used for gift campaign in year two. She asked Mr. Hare to explain that portion of agreement. Mr. Hare clarified that the 7 percent comes from the 15 percent administrative fee. The committee's discussion and questions on this issue continued. Ms. Contiguglia questioned whether 7 percent is sufficient. Mr. Hare explained that there is not money to start the public gift campaigns until money is earned from the corporate campaigns.

(Note: Following the meeting, Mr. Hare clarified, via email, that the proposal should say "not less than 7 percent" rather than "up to 7 percent.")

02:45 PM

Mr. Hare spoke to the question of how moneys donated by visitors to the Capitol might be handled. The committee discussed this issue. Ms. Contiguglia asked staff to look into how visitors can donate.

Mr. Hare said CPI can accept individual donations via their website and he clarified that individual donations are not subject to the administrative fee. Ms. Contiguglia asked that information on individual donations be included in the reports to the committee. Mr. Hare responded to a question from Ms. Nunnally about how anonymous donors are handled. He reiterated the reasons why the public campaign will not start until the second year.

02:53 PM

Mr. Hare responded to the question about Creative Strategies Group's involvement, saying the $50,000 gift from AngloGold/Ashanti North America was used to pay Creative Strategies Group. He said Creative Strategies Group is an employee of CPI and their role is to coordinate the design of the campaigns. He said he may utilize Creative Strategies Group staff to communicate with potential corporate sponsors, but that duty will be handled primarily by CPI and its board. In response to a question from Ms. Contiguglia, Mr. Hare said Creative Strategies Group will not be primary fund-raisers.

Mr. Hare said quarterly reports to the Capital Development Committee and the Department of Personnel and Administration are required. Ms. Contiguglia requested that the reports come to the committee as well. She also asked Mr. Hare to come to the committee's upcoming meetings with updates on the fund-raising.

Mr. Hare said just under $10,000 of the $50,000 gift from AngloGold/Ashanti North America has been spent to date. With regard to the administrative fee, he explained that the 15 percent will be taken off when the transfer is made to the Capitol Dome Restoration Trust Fund.

02:56 PM

Mr. Hare next responded to the question in the memorandum about the language in the proposal that lists as a typical sponsorship benefit "hospitality and limited-edition merchandise rights for client and staff entertainment and the opportunity for business-to-business networking." He said this is specific to each sponsoring corporation. He provided an example about a golf tournament. Ms. Contiguglia asked that the committee get quarterly updates on these types of events. Mr. Nichols commented on the monetary value of such events.

Next Mr. Hare responded to the question about how the trademark and "proud sponsor" moniker can be used. Ms. Hoeft asked if corporate sponsors will show to CPI proposed advertising. Mr. Hare said at some point he will have sponsor proposals to present to the committee. Ms. Contiguglia said there needs to be a review of the advertising at some level. Mr. Hare responded that the basic nature of cause-related marketing is that the corporation will not want to do anything undignified. He explained that CPI will report to the committee and to the Capital Development Committee each time a sponsor has been signed up for the campaign. Ms. Nunnelly commented that United Way is an example of the range of ways a logo can be used. Ms. Contiguglia said at the outset, the committee needs to approve everything.

Mr. Nichols suggested that Ms. Contiguglia have discretionary authority to move proposals forward between meetings. Mr. Hare requested that a subcommittee be made available to review proposals quickly as they come up. Ms. Sill suggested that this could be accomplished via email. Ms. Contiguglia, Ms. Nunnally, Ms. Hoeft, and Ms. Sill expressed interest in serving on a subcommittee. Ms. Contiguglia asked staff to contact the legislative members of the committee to see if they would like to serve on a subcommittee.

03:09 PM

Mr. Hare next spoke to the language in the proposal about interaction with government leaders. Ms. Contiguglia said corporate partners should not see sponsorship as an opportunity to lobby elected officials.

Ms. Sill asked what will happen if not enough money is raised or if more than the goal amount is raised. Mr. Hare said excess will flow into the Capitol Dome Restoration Trust Fund for future maintenance and repairs. He commented that it is possible that the entire $8 could come from a couple of corporate partners. He said the focus is on cause marketing, not philanthropy. Ms. Contiguglia explained that the legislation related to the fund-raising allows for backfill from the State Historical Fund if not enough money is raised.

03:14 PM

Mr. Hare next reviewed the sponsorship policy document. The committee discussed the excluded businesses, specifically discussing beer and liquor. Ms. Contiguglia asked whether the committee thinks other categories should be added to the list. The committee discussed the list, agreeing it is important that members of the General Assembly are comfortable with the categories.

Ms. Contiguglia said the review of advertisements needs to be addressed in the contract with partners, but not necessarily in the policy document. Mr. Hare agreed to add a statement that clarifies that advertisements shall not create an impression that the State of Colorado is sanctioning or promoting a particular product or business.

Mr. Hite expressed concern that the legislative members of the committee are not present to weigh in on the proposal. Ms. Contiguglia said she would encourage the legislative members to comment and express their concerns before the Capital Development Committee meeting.

Mr. Nichols suggested that the Capital Development Committee be clearly identified as the committee with oversight over the fund-raising in all of the fund-raising proposal documents. Mr. Hare referred the committee to the most recent version of the proposal, which clarifies this issue (see Attachment C).

03:22 PM

The committee discussed the portion of the sponsorship policy that states that sponsorships shall not promote, favor, or oppose a candidate and what this entails.


BILL:	Dome Renovation Fund-raising Proposal
TIME:	03:23:47 PM
MOVED:	Nunnally
MOTION:	Moved that the committee recommend to the Capital Development Committee (CDC) that the fund-raising proposal be approved with the changes agreed upon by the committee. The agreed upon changes include: 1) adding a provision requiring a report to the CDC and the committee when moneys are transferred to the Capitol Dome Restoration Trust Fund that outlines the revenue and expenditures of money raised during the fiscal year; 2) including the committee in the distribution of quarterly reports regarding the fund-raising and providing regular updates to the committee; 3) providing updates about the use of the "Share in the Care Colorado" campaign logo in specific marketing and public relations efforts by sponsors; 4) establishment of a group to review and approve advertisements; and 5) adding to the proposal the exact parameters of what will be displayed on the scrim surrounding the scaffolding. The motion passed without objection.
SECONDED:	Hoeft
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite
	Hoeft
	Lee
	Nichols
	Nunnally
	Sill
	Weingardt
	Weissmann	Excused
	Bacon	Excused
	Contiguglia

Final YES: 0 NO: 0 EXC: 4 ABS: 0 FINAL ACTION: Pass Without Objection

03:24 PM -- Display of State Key

Norm Brisson, Governor's Chief Administrative Officer, came to the table to propose the display of the state key in the Capitol. The key was donated to Governor Richard Lamm by Hyde Park Jewelers in September 1984. The key, made from precious metals and precious and semi-precious stones, has been in the possession of the State History Museum for many years. Mr. Brisson provided a handout containing photos of the key and three options for displaying the key (Attachment F). He described the three options, noting that he has worked with Larry Zeschin, a retired employee of the Colorado Historical Society who has has designed other displays in the building. Mr. Brisson said Mr. Zeschin recommends option 3 as the best option.

Ms. Contiguglia asked who would pay for the fabrication of the display. Mr. Brisson said once an option is selected and the cost has been identified, they will approach the donor of the key to pay for the display.

03:30 PM

Mr. Weingardt asked for information on how the key was obtained, and expressed concern that it is an advertisement for the donor. Ms. Nunnally suggested that the Hyde Park plaque not be displayed. The committee discussed the purpose of displaying such an item in the Capitol. Ms. Contiguglia clarified that the key was already given to the state, so does not fall within the committee's guidelines for the acceptance of gifts of art. The committee's role, she said, is to comment on the display. She said her concern is for the security of the item. Ms. Thomsen clarified that the proposed display location is a niche on the exterior of the first floor rotunda. Mr. Brisson said the value of the key is approximately $15,000.

The committee discussed the options presented in the handout, with preference expressed for option 3.

Ms. Thomsen reminded the committee that they must approve moving the bust of Governor Knous to a niche in on the east side of the rotunda.


BILL:	Display of State Key
TIME:	03:37:26 PM
MOVED:	Nichols
MOTION:	Moved that the damaged base of the bust of Governor Knous be repaired so that the bust may be moved to a niche on the east side of the rotunda and the state key be displayed, as proposed in option 3 of Attachment F, in the niche on the west side of the rotunda that is currently housing the Knous bust. The repair to the bust base, as well as the cost to manufacture and install an appropriate and secure display case for the key are to be paid by the donor, Hyde Park Jewelers, subject to their approval. The motion passed on a 4-3 vote, with 5 members excused.
SECONDED:	Nunnally
		VOTE
	Eddins	Excused
	Goldman	Excused
	Hite	No
	Hoeft	Excused
	Lee	Yes
	Nichols	Yes
	Nunnally	Yes
	Sill	No
	Weingardt	No
	Weissmann	Excused
	Bacon	Excused
	Contiguglia	Yes

Final YES: 4 NO: 3 EXC: 5 ABS: 0 FINAL ACTION: PASS

03:43 PM -- Moon Rock Display

Ms. Contiguglia explained that the Capitol's moon rocks are no longer on display. She reported that the second set that was given to the state was in the possession of former Governor Vanderhoof and is now on display at the Colorado School of Mines. Ms. Contiguglia said the moon rocks would be discussed further at a future meeting, at which time the committee may decide whether the moon rocks should be on display in the Capitol and, if so, how they should be displayed.
03:44 PM -- Updates

Annual report. Ms. Contiguglia asked committee members whether they had any comments or concerns about the committee's annual report for FY 2009-10 (Attachment G). She asked that John Rogers be added to the list of committee members as a former member. Ms. Thomsen explained that the report would be distributed to members of the CDC and posted on the committee's website.

Presidential portraits. Ms. Thomsen provided an update, reading from an email from Representative Weissmann, indicating that paperwork donating the Clinton portrait to the Capitol has not yet been received and that he continues to solicit donations for the Obama portrait.

Cafe furniture. Ms. Thomsen reported that the new furniture is scheduled for delivery on July 27.

Voting desk. Ms. Thomsen reported that the desk is scheduled for installation for the week of August 23.

Etching of the State Capitol donated by the estate of Lionel D. Jolley. Ms. Thomsen reported that the etching has been hung in room 271. This item will be added to a future agenda for discussion of moving the etching to a public area.

Sculpture of Abraham Lincoln. Ms. Contiguglia reported that no loan agreement is in place for the sculpture of Abraham Lincoln that is on display on the first floor. The sculpture was accepted by the Governor's Office in June of 2006. A loan agreement has now been provided by the Madden family.

Bike sharing stations. Mr. Lee reported that negotiations are ongoing and sites near 16th and Sherman are being considered.

Enos Mills sculpture. Ms. Contiguglia reported that Senator Bacon has been in contact with the artist, Bonnie Fulford Stewart. Ms. Fulford Stewart is working with Rocky Mountain National Park to have a run up Trail Ridge Road to raise funds for the sculpture.

Inventory of art and committee files. Ms. Contiguglia reported that staff continues to work on the inventory of art in the building and is adding items that have been accepted outside the committee's process, such as the sculpture of Abraham Lincoln. Ms. Thomsen reported that she and Ms. Kori Donaldson are working with IT staff to develop an interactive website that would contain information about the art for visitors. Ms. Contiguglia also reported that Ms. Thomsen and Ms. Donaldson are continuing to sift through and organize old committee files.

Parking on pavers on the west side of the building. Mr. Lee said new rules are in place that prohibit event permit holders from parking on the pavers. He said he is planning to hold a tenant meeting as well, and will discourage people from parking on the pavers. He noted that a problem has been identified with the new rule, which had an unintended impact on the fee for events in Lincoln Park. Mr. Lee said that problem will be addressed with an emergency rule.

03:56 PM

The committee adjourned.